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Executive Assistant / Receptionist

business and operations | Palo Alto, CA | Full Time

Job Description

Main Lobby Receptionist and Operations Admin

About the Job

PARC is seeking an Executive Assistant to the Chief Operating Officer and primary Receptionist for PARC visitors.  

As Executive Assistant, you will be a trusted partner to the COO, working to maximize efficient prioritization and execution of daily activities.  This will require familiarity with the full context of PARC Operations to understand and characterize the relative importance and urgency of individual matters.  Specific tasks will range across email management, schedule coordination, meeting preparation, individual and team task tracking, coordination with direct reports, and general gatekeeper for pop-up demands.  The position will include access to sensitive business and personal information, so you must maintain absolute trustworthiness and discretion. You may also provide general administrative support across the Operations team.  

As PARC's primary receptionist, you will provide the critical first impression representing our business to every visitor that passes through the door.  This requires that perfect balance of professionalism and friendliness.  Specific responsibilities will include registering guests and notifying their hosts.  While this role requires that you be available at the main lobby for the majority of the workday (with backup coverage from our security team as necessary), actual visitor flow and time demands are quite modest.

Requirements:

The primary requirement is personality – the ability to embody the professionalism, friendliness, and trustworthiness necessary to be successful.

Administrative or executive assistant experience will be valued, but is not required.

Must be familiar with (if not power user) of Microsoft Office suite.

A college degree is desired.

PARC is open to a wide range of candidates – experienced executive assistants seeking a new position or returning to the workforce, experienced administrative assistants or other business roles ready to provide support at the executive level, or new graduates seeking experience and exposure in a premiere Silicon Valley company.  

Benefits

We offer a very competitive salary package and full benefits (medical, dental, vision, life & disability insurance, 401K. PARC also strives for the best possible work-life balance, so employees benefit from maternity, paternity and adoption leave, as well as a variety of flexible working options. PARC employees enjoy the use of onsite health & fitness center and collegial dining at our onsite cafeteria.  The PARC campus is in a spacious modern building in close proximity to the resources and opportunities of Silicon Valley and benefits from nearby leading universities such as Stanford and Berkeley. It is also close to many amenities, top schools, and outdoor activities (see http://www.parc.com/about/culture.html). PARC provides a highly diverse environment and is proud to be an equal opportunity employer (see http://www.parc.com/about/careers/).

About PARC

PARC, a Xerox company, is in the Business of Breakthroughs®. Practicing open innovation, we provide custom R&D services, technology, expertise, best practices, and intellectual property to Fortune 500 and Global 1000 companies, startups, and government agencies and partners. We create new business options, accelerate time to market, augment internal capabilities, and reduce risk for our clients.

Since its inception, PARC has pioneered many technology platforms – from the Ethernet and laser printing to the GUI and ubiquitous computing – and has enabled the creation of many industries. Incorporated as an independent, wholly owned subsidiary of Xerox in 2002, PARC today continues the research that enables breakthroughs for our clients' businesses.

PARC is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or  belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws.  People with disabilities who need a reasonable accommodation to apply or compete for employment with PARC should contact PARC Human Resources.