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Construction Contract Administrator

Construction | Irvine, CA | Full Time

Job Description

About Us

About the Company: Pacific Urban Investors (‘Pacific’) is an industry-leading multifamily investment firm and pension fund manager. Pacific is nationwide with offices in California, Washington, Colorado, New York, and Washington DC. Pacific is focused exclusively on the multifamily rental space. The firm has successfully deployed well-timed strategies to the benefit of its institutional partners and stakeholders throughout the United States. 

Since its inception in 1998, Pacific has completed over $7 billion in apartment transactions on behalf of its own account and those of its strategic institutional partners. Today, Pacific has over seventy professionals and an owned apartment portfolio in excess of $5 billion dollars. 

Pacific Urban Investors is an affiliate of The Marcus and Millichap Company. More information can be found at www.pacificurbaninvestors.com .

Position Overview

Job Description: Pacific Urban Investors is hiring a Construction Contract Administrator on a full-time basis in the Irvine Office to provide support to the construction department. The Construction Contract Administrator performs a broad range of analytic, administrative and office duties, as well as special assignments in support of key personnel. As such, candidates must possess strong analytic skills and be proficient in Microsoft Excel. This position will report directly to the Director of Construction; however, the Construction Contract Administrator will also interact extensively with Asset Management, Accounting and Design personnel within the Operations Department on a day-to-day basis. The right candidate for this position will be eager to learn the business of Pacific and be a key member of all Pacific Urban departments.

Successful candidates will demonstrate professionalism through a positive and cooperative attitude, proper discretion, and confidentiality, and a “get it done” creative work ethic. The role requires someone with a service-oriented mindset with the ability to manage an ever-changing workload, the flexibility and willingness to work on a variety of projects as they arise, and excellent interpersonal skills in order to interact effectively with all levels of employees throughout the organization as well as external parties. 

Primary Duties & Responsibilities: 

  • Assist with day-to-day operational responsibilities of Accounting and Construction departments
  • Provide clerical and administrative support 
  • Contract administration including reallocation of budgets, change orders and insurance documentation
  • Processing of invoices through the accounting department
  • Prepare financial spreadsheets / analyses of key operational metrics
  • Assist with filing, file management, and binder preparation. Sourcing BMPs 
  • Maintain positive working relationship with property management companies and third-party vendors
  • Assist with projects (i.e., renovation metric tracking, CapEx Budget vs. JCRU comparison, renovation procurement assistance, meeting organization, and meeting minute circulation)
  • Other duties and responsibilities as required 

Desired Education and/or Experience:

  • BA/BS Degree (Degree related to construction is preferred)

Skills:

  • Microsoft Outlook, Word, Excel, PowerPoint, Yardi
  • Processing Contracts, change orders, insurance, and invoices via Docusign
  • Previous real estate and or construction experience preferred
  • Flexibility and willingness to assist where needed
  • Ability to maintain the highest level of professionalism and discretion 
  • Ability to understand and adapt to shifting priorities
  • Adept at learning new software applications
  • Excellent verbal and written communication skills
  • Strong organizational skills 
  • Demonstrated initiative to independently identify areas in need of improvement

Notes:

  • Pacific would like to thank you for applying; for efficiency in evaluating candidates, please provide information to the contact noted herein and do not contact staff members, directly.
  • Due to the volume of responses received, only qualified candidates will receive a response.
  • Pacific is currently following a hybrid model until further notice.