Space Planner

At Cresa, we believe our clients deserve better. A better space to work, create, build, grow. A better outcome for their people and organization. A better partner who puts their needs first, helping them navigate the landscape, tilting the playing field in their favor and giving them an insider’s edge.

Our mission is to find and foster the best environment for every business. Our purpose is to think beyond space - strengthening those we serve and enhancing quality of life for our clients and employees. We are built to champion our clients’ aspirations through real estate. When considering partnership, we strive to connect with those who share our values: Work Together, Create Value, Be Tenacious, Enhance Community, and Embrace Diversity.

We believe in being the change. We work together to find new ways of doing things that create value for our clients — and for each other. Because there is not much that feels better than collaborating to make a positive difference each day.

At Cresa, we offer an opportunity to be part of something bigger. To learn, advance, mentor and be recognized. Your voice will be heard, and you will be valued for both your individual and team contributions.

Summary

The purpose of this position is to provide space planning, data analysis, reporting and interpretation of space planning metrics to provide recommendations and proposed solutions for a client's planning and occupancy needs.

Essential duties and responsibilities

• Act as a single point of contact and primary interface for relevant project space systems/processes and day-to-day functions with client team.
• Analyze space requirements and provide conceptual space plans and recommendations to real estate team(s) and/or collaborators; Prepares block or stack plan(s), scenario plans and move lists.
• Produce drawings and presentations for internal stakeholder(s) and client facing steering committee meetings for review and feedback.
• Identify existing furniture solutions currently in place and develops standard operating procedures for all furniture activity. Maintains knowledge of current and future space needs and understanding of the business direction and changing workplace needs.
• Responsible for occupancy data within the system of record. May be required to lead space walks for validation and update of occupancy metrics.
• Partner with other departments on move and relocation sequencing and execution.
• Make recommendations to Management on vital space planning code changes and/or requirements and updates.
• May develop and maintain tracking mechanisms for monthly reports. Applies knowledge to forecast space requirements based on verified existing space information, forecasted space supply/demand and growth projections. Provides metrics around current and future space needs. Participates in conceptualizing and the development of migration plans.
• Attend client meetings to collect requirements, present findings and recommendations. Acquire approvals to proceed when required.
• Attend meetings with client representatives and facilitates discussion/programming of space requirements (headcount/growth, allocations, adjacencies, special support needs). Provides metrics, collect, coordinates, and analyzes data related to client's facility requirements and physical space needs. Provides solutions and/or recommendations. Educates and implements policies, standards, and procedures.
• Reviews, and/or updates CAD drawings and/or related database(s). Documents findings, conclusions and communicates recommendations based on data analysis and supply/demand assessment. Reports to client and service delivery partners upon critical success factors, work environment and delivery efficiency and effectiveness.

Qualifications

• Proficiency with MS Office Suite, MS Project, MS Visio, and other data management software
• AutoCAD drawing and CAFM software experience is required, Archibus experience is preferred.
• Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines.
• Must be able to exchange accurate information at various levels demonstrating the ability to build consensus for decision-making
• Must be able to inspect design plans and documents for accuracy
• Maintains a courteous and professional manner, works well in a team environment

Education/Experience

• Bachelor's degree (BA/BS/BEng/BArch) preferred; 4-7 years industry/related experience also accepted.
• Certifications in related fields are preferred (ProSci Change Management, PMI Project or Program Management, as examples).
• Previous space occupancy or data management experience preferred
• Experienced with Computer-Aided Facility Management (CAFM) systems are a plus

Physical Requirements

• Position requires daily on-site attendance at the client site, as assigned.
• Some travel may be required to integrate, learn, and deliver
• Must be able to move within and between client buildings more than 50% of the day
• Regularly required to sit for long periods of time
• Occasionally required to stand and walk for extended periods, stoop, kneel, crouch, and crawl
• The person in this role needs to be able to occasionally lift up to 25 pounds

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

NOTE: The job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; supervisors may assign other duties as deemed necessary.

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.