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Executive Assistant

Operations/HR/Finance | San Francisco, CA | Full Time

Job Description

OPSWAT is a global cyber security company providing solutions for enterprises since 2002 to identify, detect, and remediate advanced security threats from data and devices coming into and out their networks. Trusted by over 1,000 organizations worldwide for this secure data flow, OPSWAT prevents advanced security threats across multiple channels of file transfer and data flow with flexible options of Metadefender solutions and API-based development and threat intelligence platforms. With over 30 anti-malware engines, 100+ data sanitization engines and more than 25 technology integration partners, OPSWAT is a pioneer and leader in data sanitization (Content Disarm and Reconstruction), vulnerability detection, multi-scanning, device compliance, and cloud access control. To learn more about OPSWAT, please visit

The Position:

We are looking for an experienced Executive Assistant to manage administration and facilitate activities, events, and operations for the CEO and other management executives.  This position is a member of the Operations Team and will be dedicated to supporting our CEO and his team of executives.  

What You Will Be Doing:

  • Managing the day-to-day administration and operations of the executive offices
  • Planning and scheduling appointments
  • Preparing travel arrangements and itineraries for business meetings and conferences
  • Organizing and maintaining files and records
  • Managing ad hoc projects and conducting research
  • Composing and editing correspondence, reports, and presentations
  • Working closely with the CEO’s Chief of Staff
  • Ability to be on-call around-the-clock, occasionally

What We Need From You:

  • Must have 3+ years of experience supporting C-level executives
  • Experience and demonstrated success in managing executive appointments and travel
  • Excellent communication, time-management, and organization skills
  • Meticulous attention to detail
  • Exceptional professional decorum
  • Track record of thriving in a dynamic and fast-paced environment
  • Experience with MS Office Suite and Outlook

It Would Be Nice If You Had:

  • Prior experience in software and/or network security companies
  • Experience with tradeshows and conferences
  • Experience with companies that have international offices

To apply for this position, please send your resume and cover letter by clicking the link to apply. Special consideration will be given to those candidates whose cover letter indicates that they have viewed our website.