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Human Resources Consultant

Administrative | Washington, DC | Contract

Job Description

ORGANIZATION BACKGROUND

One Common Unity (OCU) breaks cycles of violence and builds compassionate, healthy communities through the transformative power of music, arts, and peace education. Founded in 2000 following a string of school shootings in Washington, DC, OCU is a collaborative effort between educators, artists, and health practitioners dedicated to preventing violence and improving life outcomes for youth and families. Currently based in 23 schools throughout Washington, DC, we train the next generation of youth leaders in social emotional literacy, arts expression, and conflict transformation and support them to create positive social change and healing in their communities. Over the past 19 years, we have impacted over 32,500 youth and families, trained over 11,500 teachers, hosted over 81 public concerts and performances, and recently were awarded the Mayor’s Arts Award for Excellence in the Humanities.

ABOUT THE POSITION

We seek an experienced Human Resources professional or team to provide consistent and ongoing engagement with our staff to support a variety of human resources needs and ensure compliance with all applicable laws and regulations.

As an independent contractor the hours and volume of work will vary.

HUMAN RESOURCES CONSULTANT

  • Benefit Management: 

    • Administer benefit plans including medical and dental, flexible spending accounts, retirement accounts, employee assistance programs, and other, with assistance of the Director of Finance 

    • Announce open enrollment periods and support employees with individual issues

    • Provide quarterly communications on benefits and how to maximize

    • Conduct quarterly hours audits for eligibility

    • Hold an annual brown bag on 401(k) benefits

    • Conduct annual fiduciary meeting for 401(k)

    • Continue special leave and accommodation administration

      • Support and documentation of any DC PFL, ADA, Worker’s Compensation or other situations outside of standard sick/vacation

    • As needed, support Operations Associate with leave tracking

  • Payroll: 

    • As needed, assist the Director of Finance to process payroll in a timely manner; 

  • Recruitment Direction and Coordination

    • Job Postings & Descriptions

      • Sourcing, Batching

      • Screening

      • Interview Coordination

  • Hiring and Onboarding:

    • Draft and coordinate automated employee offer letters and consultant agreements

    • Ensure positions are graded fairly and equitably based on the market data

    • Implement recruitment policies and procedures that align with OCU diversity and inclusion policies and procedures

    • Collaborate with Operations Associate to lead the development of a robust onboarding process for new hires that aligns with organizational culture and values

    • Provide automated on-boarding paperwork

    • As needed, coordination verification of mental health licensure and other documentation

    • Support new employee culture orientation

  • Employee Records Management:

    • Administer, submit and file all hiring paperwork for new employees (or employees with a change in employment status, ex. contractor to employee)

    • Maintain Employee Records/Paperwork (leave balances, timesheets, offer letters, employee communication, updates to contracts, etc.)

  • Employee Reviews: 

    • Schedule 90 day reviews for new employees, annual reviews for all staff, and additional reviews as needed on an employee by employee basis

  • Personnel decisions (e.g., Termination/Transition): 

    • Support decision-making and assist in the documentation of employee personnel decisions

  • Define Policies and Procedures:

    • Update Personnel Manual as needed

    • Stay up to date on all HR policies, programs, and practices to stay abreast of current trends within the industry 

    • Ensure that all recruitment policies and procedures align with OCU diversity and inclusion policies and procedures

  • Advice and Coaching:

    • Advise, as appropriate, staff and the Senior Leadership Team on HR issues;

    • Advise the Board, as requested, on various issues

    • Provide training to staff and consultants, as needed support staff in best-practices

  • Employee engagement

    • Respond to or coordinate response to employee inquiries

    • Meet with all departments and have regular check ins/attend regular meetings

    • Training and coaching for supervisors

    • Working with the EAP to provide mental wellness and other brown bag sessions

    • Engage with high potential employees to ensure engagement

    • Support supervisors early and often with any employee relations issues

    • Facilitate yearly employee satisfaction surveys

  • Employee Needs and Grievances:

    • Address employee needs on an ongoing basis, including a consistent "temperature check"

    • Receive and address employee grievances on an as-needed basis

  • Support for return to workplace planning

    • Culturally sensitive polls, focus groups to make sure people are ready, willing, and able to move back to an in-person work model once vaccines have been delivered

    • Coordination with partner schools and programs, if applicable

    • Help with a company policy regarding any requirement for vaccine / disclosure

Deadline to apply is Friday, February 19, 2021.