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Administrative Assistant - Medical Affairs

Medical Affairs | Mountain View, CA | Full Time

Job Description

About Oncopeptides:

Oncopeptides is a pharmaceutical company focused on the development of targeted therapies

for difficult-to-treat hematological cancers. The company is focusing on the development of the

lead product candidate melflufen, a novel peptide-drug conjugate that rapidly delivers a cytotoxic payload into tumor cells.  Melflufen is in development as a new treatment for the hematological cancer multiple myeloma and is currently being tested in multiple clinical studies including the pivotal phase 2 HORIZON study and the ongoing phase 3 OCEAN study. Oncopeptides’ US headquarters is based in Waltham, MA with an office in Mountain View, CA/Bay Area, and global headquarters is in Stockholm, Sweden. The company is listed in the Mid Cap segment on Nasdaq Stockholm with the ticker ONCO.


The company is in a strong financial position and has an effective Executive Team and Board of Directors. Discover more about Oncopeptides at www.oncopeptides.com


Position:  

We are looking for an organized, detail oriented, and motivated Administrative Assistant to support our Medical Affairs team by managing a wide range of administrative and executive support related tasks. This individual will report to our Head of US Medical Affairs. The successful candidate is a self-starter and will be able to work independently with little or no supervision.

This position is based in Mt. View, CA/Bay Area.

Domestic and international travel up to 20%.


Key responsibilities include, but are not limited to:

  • Responsible for all administrative duties in support of the Company’s Medical Affairs team and other executives.

  • Prepare, modify, and publish complex presentations and other communications using Word, Excel, PowerPoint and related web-based programs. 

  • Research and book both domestic and international travel arrangements.

  • Prepare expense reports as needed for the executive and the team.

  • Procure meals as needed for meetings and events.

  • Coordinate all aspects of the Leaderships’ schedule, maintaining Outlook calendars and contacts lists as requested.

  • Prepare and organize pre-meeting and post-meeting materials and reports as needed.

  • Facilitate conference calls and web-based meetings ensuring communication with participants in terms of scheduling.

  • Promptly and efficiently answer executive phones, screening access and taking messages as appropriate.

  • Maintain the calendar of the team & cross-functional partners meetings and calls.

  • Detailed attention to varying time zones is essential, as well as coordination with personal calendars.

 

Ideal Experience:

  • BS/BA is preferred

  • Must have 5+ years of administrative experience, with at least 3 years’ experience supporting high-level executives.

  • Must have advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.  

  • Position requires exceptional communication skills, both written and oral, and the ability to represent the Executive in a professional and responsible manner

  • Must have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high degree of professionalism and confidentiality

  • Must be self-directed and work to achieve objectives with little oversight

  • Expert in multi-tasking, organizing, and prioritizing is critical.

  • Strong detail-orientation and decision-making ability.

  • Strong computer skills, including all MS Office applications