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Operations Associate

Operations | Austin, TX | Full Time

Job Description

Operations Associate


Overview:

Notley is seeking an Operations Associate to assist in day-to-day operations of the business. The successful candidate will be a positive, upbeat, and reliable team player, ready to dive in and help wherever needed . This role requires you to communicate effectively and make adjustments as necessary to accommodate changing priorities and tight deadlines.  This position will support various operational, HR, finance, and administrative functions. This is the perfect opportunity for someone who is looking to develop their skills, join a high-growth company, and is passionate about positive social impact.

About the Position: 

Over the past year Notley has grown significantly in size and scope.  We are looking to hire an associate to support the management and operations of the company.  This role will work closely with the Director of Operations, but also cross-functionally across the team, to improve processes, establish schedules and procedures, and fulfill day-to-day administrative needs.  Notley manages several for-profit and nonprofit business ventures, which requires someone with superior attention to detail and organizational skills to enhance the stability of the company’s operations.  As a part of this team, you will play a pivotal role in ensuring Notley runs smoothly and continues to build systems that will scale.

This is an opportunity to further your career with a team that will develop, support, and stretch you and work in a company whose values will make you proud. This position is based in East Austin.  

About Us:

Notley is a catalyst for social innovation. We unlock new opportunities for impact-minded organizations and changing communities. We’re ecosystem builders and social innovators on a mission to fund and support businesses, nonprofits, and programs making a positive change in the world.

We’re a fast-paced, team-oriented group that is breaking the rules of social innovation. We’re highly collaborative and seek out individuals with unique backgrounds that aren’t afraid to get their hands dirty and build incredible things from the ground up. 


Responsibilities

  • Support Executive Team and Director of Operations in day-to-day business operations

  • Assist with scheduling internal and external meetings, functions, and events

  • Develop and maintain organization and department-wide calendars

  • Place office supply and facilities orders, managing against a budget

  • Assist in hiring and onboarding processes

  • Manage Notley’s internship program

  • Research, resolve, and document various issues

  • Collaborate and provide administrative support across multiple departments

  • Document retention and organization

  • Aid in the implementation of Standard Operating Procedures across the organization

  • Assist in compliance, circulating documents for signature, retaining and remitting documents to proper stakeholders

  • Act as a liaison between insurance brokers and employees

  • Assist in managing corporate insurance policies

  • Assist in expense report preparation and reconciliation

  • Air in development of data visualizations and dashboards to communicate complex financial and other data


Qualifications

  • Bachelor’s Degree required

  • 1-2 years’ experience in consulting, business analysis, project management, or similar role, including internships

  • Exceptional written and verbal communication skills, with the ability to communicate effectively with different stakeholders and personalities

  • Ability to self-manage, multitask and prioritize one's work in a fast-paced environment

  • Strong time management skills

  • Adaptable and fast learner who is able to remain calm under pressure

  • Highly organized, detail-oriented, and precise in execution

  • Growth-oriented team player with initiative and enthusiasm

  • Proactive in nature, and capable of prioritizing multiple complex projects and meeting deadlines

  • Ability to make decisions with imperfect information

  • Analytical mindset with an ability to synthesize data and input from stakeholders

  • Creative problem-solving skills

  • Extremely detail-oriented 

  • Excellent computer skills (G Suite, Excel, PowerPoint, Adobe) with the ability to quickly learn and become proficient in new programs


Bonus Points

  • Experience using CRM software

  • Project Management experience

  • Financial modeling experience

  • Background in finance or commercial real estate


Perks 

  • Vision, Health and Dental coverage

  • Unique employee investment opportunities

  • High degree of autonomy

  • Work with an amazing team in a fast-paced and casual office environment


Interested? 

Along with submitting your resume, tell us in 100 words or less why you are the perfect fit for the job!