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Facilities Coordinator - Relay Coworking

Operations | Austin, TX | Full Time

Job Description

Facilities Coordinator 


Overview:

Relay Coworking is located at the Center for Social Innovation in East Austin designed to bring social entrepreneurs together in a space that inspires collaboration and innovation. We are more than a great place to work – we are a community hub built to empower nonprofits and social ventures to scale their impact.

The Center for Social Innovation is home to social innovators and organizations in Central Texas who want to create impact. The CSI brings together shared resources, office, and meeting spaces to support a variety of missions working to solve the world’s problems.

About the Position: 

Monday–Friday, full time (40 hours a week w/ lunch break), 8:30a–5:30p

 We’re looking for a Facility Coordinator to assist our kickass community of movers and shakers in social impact! 

You are reliable, organized and efficient, ambitious and want to learn more about real estate management and operations. You will serve as an integral part of our team by engaging with members and assisting with day to day space management. You will learn a lot about social impact, community engagement, member and inventory management, events and programming.


Responsibilities

  • Greet members, check-in visitors and deliver an exceptional experience to customers

  • Manage our reception desk and provide support on facility operations during business hours

  • Coordinate tours and onboard new members

  • Administration of co-working member management software and process new sign-ups

  • Upkeep community spaces and ensure member satisfaction of all physical amenities 

  • Enthusiastically and promptly respond to member needs, questions, onsite help and IT troubleshooting (conference rooms, printer support, microwave malfunction, any and everything)

  • Assist with the setup and breakdown of member events and programming, social media content and marketing as needed

  • Coordinate office activities, monitor conference calendar and assist with the needs of large meetings such as tending to coffee and beverage service 

  • Monitor inventory supply, restocking schedule and process orders (manage against an approved budget)

  • Receive packages, collect and distribute mail

  • Light janitorial  

  • Liaise with vendors, coordinate repairs and facility maintenance 

  • Provide administrative support to management staff


Qualifications

  • Bachelor’s Degree required

  • 1-2 years’ experience in hospitality, business operations, event or program coordination

  • Ability to self-manage, multitask and prioritize one's work in a fast-paced environment

  • Strong time management skills

  • Adaptable and fast learner who is able to remain calm under pressure

  • Highly organized, detail-oriented, and precise in execution

  • Proactive in nature, and capable of prioritizing projects and meeting deadlines

  • Ability to make decisions with imperfect information

  • Creative problem-solving skills

  • Extremely detail-oriented 

  • Excellent computer skills (G Suite, Excel, PowerPoint, Adobe) with the ability to quickly learn and become proficient in new programs


Perks 

  • Free coffee and snacks!

  • Work in a beautiful, new space with innovative nonprofits and social entrepreneurs

  • Well-behaved dog-friendly work environment


Interested? 

Along with submitting your resume, tell us in 100 words or less why you are the perfect fit for the job!