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Events Coordinator

Event Production | Austin, TX | Full Time

Job Description

Events Coordinator


About You 

You are a detail-oriented and tireless perfectionist. You are calm, cool and collected no matter what is happening. You are unflappable and pleasant to the most challenging vendor. You can sell sponsorships, write a run of show, and are hungry to grow professionally. You can put on a concert, but your heart is only really in it if you’re doing some good. You’re willing to roll up your sleeves and do whatever it takes to get the job done. There’s no task too small and you’re equally happy to carry cases of water, check people in, hire vendors, work within a budget, write web copy, and manage a huge team of volunteers. You are flexible enough to adapt to changing circumstances, but able to hold a diverse group of stakeholders accountable. You believe in extreme ownership and when assigned a project, you take it all the way to the finish line. Most importantly, you’re ready for a huge and exciting challenge and you can make a strong team even better.

About Us:

Notley is a catalyst for social innovation unlocking opportunities with today’s impact organizations and changing communities. 

Our mission is to scale and support businesses, nonprofits, individuals, and programs making positive change in the world. Everything we do is motivated by social innovation and entrepreneurial activity. Through educational events, programs and initiatives, Notley is creating a national social innovation ecosystem where innovative approaches give rise to more purposeful and profitable outcomes. Notley is effecting change at the systemic level – not just nonprofit-by-nonprofit or cause-by-cause, but as an ecosystem.

We’re a fast-paced, team-oriented group that is breaking the rules of social innovation. We’re highly collaborative and seek out individuals with unique backgrounds that aren’t afraid to get their hands dirty and build incredible things from the ground up. 

Learn more at notleyventures.com.

Responsibilities

  • Plan and execute a variety of Notley events from start to finish - anything from Philanthropitch to an educational panel to a happy hour
  • Oversee resourceful, creative and precise planning of event logistics in a timely manner
  • Manage, track and report event expenses and deliverables against plan
  • Set meetings and provide necessary context for appropriate stakeholders and team members
  • Complete event execution and stakeholder feedback, incorporating new insights into future event plan
  • Ask for help when you need it and be willing to change your approach
  • Provide regular updates to management
  • Domestic travel required

Qualifications

  • 2+ years experience in event production and end-to-end event management
  • Demonstrated history of producing successful events

  • Excellent written communication and collaboration skills

  • The ability to translate multi-stakeholder meetings into actionable deliverables

  • The ability to manage competing priorities

  • Ability to generate basic collateral, e.g. one-pagers and PowerPoint decks

  • Must live in the Austin, TX area

Bonus Points

  • Prior experience for innovative philanthropy events.

  • Prior experience producing 1,000+ person events successfully

  • General knowledge of Austin event venues and vendors

  • BS/BA preferred


Perks 

The opportunity to join an incredible team with two high growth philanthropy events - Philanthropitch and Startup Games - that are scaling nationally. You’ll have nearly unlimited potential for learning and professional growth. 

When we mentioned that we’re a highly collaborative team, we mean it. You’ll be working alongside fundraisers for sponsorships, a marketing and creative team that will help design signage, collateral, and finesse copy, an accounting team that will help keep you on budget, on contract, and get vendors paid, and a leadership team that wants you to own the role and provide support in every way that we can. 

The other stuff you want to know:

  • No vacation policy. We work hard and take the time that we need to refresh.

  • Flexible work schedule. Just get stuff done.

  • Baseball hats and yoga pants.

  • Yes, you get health benefits - medical, dental, and vision.

  • Unique employee investment opportunities

  • We office out of east Austin close to tacos, coffee, and breweries.


Interested?

Along with submitting your resume, tell us in 100 words or less why you are the perfect fit for the job!