Administration | New York, NY | Full Time
Noble People is seeking a highly enthusiastic, self-motivated Executive Assistant to provide administrative support for the Chief Creative Strategist and the Chief Media Designer in our New York office. The Executive Assistant will organize and support all daily activities, meetings in addition to interacting with all levels within the organization to facilitate communication both internally and externally.
Daily calendar management. Scheduling internal and external meetings and interviews
File expense reports and prepare AMEX statements on a monthly basis
Coordinate travel arrangements
Manage communication flow for the Comms and Media Design team on a daily basis
Attend internal meetings and provide updates to track work flow
Edit and route presentations to the appropriate members of the team
Liase with PR and submit and manage all agency award submissions
Update the company website
Ad Hoc project to be completed as needed
Bachelor’s Degree or prior administrative experience is preferred
Knowledge of Keynote, Microsoft Office, basic office equipment (printers, fax, etc.).
Excellent customer service skills.
Exceptional written and verbal skills with the ability to communicate with all levels of employees, clients, vendors.
Ability to interact and collaborate with other departments within the agency to solve problems.
Exceptional attention to detail, follow-through skills.
A proven track record of gaining trust and respect by consistently demonstrating sound critical thinking skills and maintaining composure in stressful situations.
Ability to maintain confidentiality at all times.
Ability to demonstrate a high level of creativity, flexibility and decisiveness.