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Executive Assistant

Administration | New York, NY | Full Time

Job Description

Executive ​​​​Assistant

Noble People is seeking a highly enthusiastic, self-motivated Executive Assistant to provide administrative support for the Chief Creative Strategist and the Chief Media Designer in our New York office. The Executive Assistant will organize and support all daily activities, meetings in addition to interacting with all levels within the organization to facilitate communication both internally and externally. 

 

Essential Functions

Daily calendar management. Scheduling internal and external meetings and interviews

File expense reports and prepare AMEX statements on a monthly basis

Coordinate travel arrangements

Manage communication flow for the Comms and Media Design team on a daily basis

Attend internal meetings and provide updates to track work flow

Edit and route presentations to the appropriate members of the team

Liase with PR and submit and manage all agency award submissions

Update the company website

Ad Hoc project to be completed as needed

 

Requirements

Bachelor’s Degree or prior administrative experience is preferred

Knowledge of Keynote, Microsoft Office, basic office equipment (printers, fax, etc.).

Excellent customer service skills.

Exceptional written and verbal skills with the ability to communicate with all levels of employees, clients, vendors.

Ability to interact and collaborate with other departments within the agency to solve problems.

Exceptional attention to detail, follow-through skills.

A proven track record of gaining trust and respect by consistently demonstrating sound critical thinking skills and maintaining composure in stressful situations.

Ability to maintain confidentiality at all times.

Ability to demonstrate a high level of creativity, flexibility and decisiveness.