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Client Accounting Assistant

Finance | New York, NY | Full Time

Job Description

Client Accounting Assistant

The Client Accounting Assistant reports to the Client Accounting department to ensure the highest quality of financial service to our staff and clients. The Client Accounting Assistant role includes the ability to support planning teams to maintain documents and meet reconciliation deadlines. They will act as the liaison between media teams and the client account department. The role must understand how multiple media channels work and are reconciled. 

Essential Functions

  • Financial campaign management 

  • Upload current campaign documentation with the approved naming conventions

  • Create, update, and maintain client/campaign trackers 

  • Update and maintain internal campaign flowcharts 

  • Review and code vendor invoices for entry into the system

  • Monitor vendor orders to ensure all invoices are in-house

  • Work closely with media teams on vendors invoices and disputes

  • Facilitate campaign reconciliations in a timely manner

  • Creates billing schedules

  • Works with the Accounting Specialist to ensure payments are received and that the billing process runs smoothly

  • Researches and responds to inquiries regarding billing issue


  • 0 - 2 years of experience with data entry and file management

  • Proficiency in Gsuite and MicrosoftSuite programs; fundamental understanding of table and formulas.

  • Exceptional written, verbal communication skills with the ability to communicate with all levels of employees and vendors. 

  • Ability to build and maintain strong interpersonal/professional relationships with employees, vendors, clients, etc.

  • Strong attention to detail.

  • Some after-hours work may be required.