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Performance Librarian

Artistic Administration | Boston, MA | Full Time | From $60,000.00 to $70,000.00 per year

Job Description

New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Preparatory School and School of Continuing Education delivers training and performance opportunities for children, pre-college students, and adults.

NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. 

New England Conservatory (NEC) has determined that the highest possible rate of COVID-19 vaccination offers the best assurance of safeguarding the health of all members of our community. Therefore, NEC is requiring all employees to receive the final dose of the COVID-19 vaccine by September 3, 2021. All newly hired employees at NEC must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. Additionally, all members of the NEC community are required to receive a COVID-19 vaccine booster by February 1, 2022, or within fourteen days of eligibility. For more information, please contact NEC Human Resources.


The Performance Librarian’s main duties are to administer the policies and procedures of the Performance Library and to manage and oversee daily operation. The position is a key participant for NEC Large Ensembles, working closely with faculty, staff, and students on a regular basis.


  • Prepare, administer, and distribute music according to the needs of the faculty and students, according to the requirements of particular works and ensembles. Main constituents are to four College Orchestras and 2 Wind Ensembles plus significant collaboration with, but not limited to, the Jazz Department, Chorus, Preparatory School, Percussion Ensemble, New Music Ensembles, and First Monday Series.
  • Independently review, select, and acquire musical materials with special attention to ancillary considerations such as performing and recording rights.
  • Secure synchronization licenses for all NEC performances of copyrighted material.
  • Be fully knowledgeable about licensing and copyright laws pertaining to all NEC performances and keeping current with any changes to the laws.
  • Circulate information regarding Large Ensemble programs. Ensure that all repertoire, instrumentation details, and other special needs are accurate and highlight any unusual requirements or program changes proactively.
  • Maintain the library of music for large and chamber ensembles with cataloging, storage, and preservation of materials.
  • Manage Performance Library budget and assist with the Prep School music budget and Marketing Department license budget.
  • Hire, train, and supervise a team of work-study students to assist in library operations.
  • Establish and maintain professional contacts and working relationships with publishers and colleagues.
  • Assist students in acquiring or locating materials for auditions, lessons, etc.
  • Consult with faculty and staff concerning ensemble music.
  • Care for and preserve archival and historic materials.
  • Attend monthly production staff meetings and weekly broadcast production meetings.


  • Bachelor’s degree required; bachelor’s degree in music preferred.
  • Minimum of four years of working in a Performance Music Library.
  • Knowledge of ordering, cataloging, and preparing performance materials required.
  • Proficiency with standard computer programs and digital platforms in orchestra library work.
  • Knowledge of musical terms, instruments, repertoire, and notation required.
  • Knowledge of copyright as it pertains to live and recorded performance rights and licensing.
  • Familiarity with PRO's, publishers, and record labels for classical, jazz, and popular music.
  • Bibliographic knowledge of European languages required.
  • Supervisory experience preferred.
  • Highly organized, efficient, proactive working style.
  • Excellent communication skills and ability to work with several diverse constituencies.
  • Must be able to work evenings and weekends as needed.
  • Ability to prioritize and handle multiple tasks under stringent deadlines.
  • Ability to manage tasks requiring frequent standing and lifting of heavy loads.
  • Ability to communicate effectively with students, faculty, and staff
  • Ability to work effectively as a member of a team
  • Exceptional judgment, discretion, and integrity when working with students, faculty, and staff in an educational environment
  • Understanding of and commitment to NEC's values of cultural equity and belonging.


  • 35 Hour Work Week
  • Medical Plans
  • Dental
  • Vision
  • Retirement Savings Account

Annual Clery Report

In accordance with the federal Clery and Campus SaVE Acts, New England Conservatory of Music (NEC) commits to providing all current and prospective students and employees with access to the annual Campus Security and Fire Safety Report. This report will provide the reader with a record of  statistics regarding crimes that were reported in the NEC community during the previous three years as well as College policies and procedures, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.This report may be accessed here  View the report. A paper copy can be requested by contacting NEC's Director of Public Safety at 290 Huntington Ave, Boston, MA 02115.