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Site Manager

Education | San Francisco, CA | Full Time

Job Description

Organization Overview

The Mission Child Care Consortium, Inc. offers support, assistance, encouragement and belief in each's ability and potential to all children, family and employees who passed through the child development program. All of the children, family, and staff who pass through our doors find support, encouragement, and belief in their potential.

Mission Statement:

The Mission Child Care Consortium, Inc. seeks to provide high quality care to children in educational environments, which promote optimal development in the areas of: community, cultural and linguistic diversity, creativity, literacy, numeracy, and science.

To provide high quality care and education for low-income families who are working towards economic sustainability through work, school, or on the job training programs.

To provide high quality work and education experiences for staff that are interested in understanding and facilitating developmentally appropriate practices in early childhood education.

Position Summary

The Site Manager is responsible for daily operations at the center, in accordance with State licensing requirements, Federal regulations, and program policies and procedures. S/he takes the lead in articulating program philosophy and communication of expectations with staff, families and the community served. The Site Manager is responsible for supervision of a staff and providing direct mentorship and coaching to Lead Teachers, Teachers, Assistant Teachers, Floaters, Substitutes and assuring quality service delivery for children and families.


  • Manage daily operations, ensuring the center is fully staffed to maintain required Title 5 adult-child ratios, and that staff and substitute are properly trained and follow program performance standards and Mission Child Care Consortium, Inc. policies and procedures, Employee Handbook.
  • Develop and maintain a safe, healthy, nurturing, and culturally relevant center environment for all children and families.
  • Oversee the implementation of age and developmentally appropriate curriculum for children, including daily open-ended activities to expand their competencies across developmental domains; review and monitor written lesson plans from Lead Teachers and Teachers.
  • Understand, follow, and monitor that all center activities are conducted in accordance with licensing requirements, and California Department of Education regulations.
  • Monitor the performance of staff through analysis of reports, direct observation of practices and develop professional development plans to evaluate their performance.
  • Ensure that all formal observations ongoing screening, and assessments of children are completed in accordance with the Service Area Timeline.
  • Ensure and train all staff on DRDP -PS, ASQ, ASQ-SE, DRDP-Portfolio, COCOA.
  • Develop, manage, and submit DRDP-Portfolio reports to CDE.  
  • Maintain  regular and timely communication with all program staff to facilitate effective program performance.
  • Ensure documentation of all significant contacts with families and maintain up-to-date file records for all children: including attendance, meal count records.
  • Collaborate with management team to arrange and facilitate meetings and mandated trainings at the center.
  • Submit weekly reports on direct service activities and status to the Program Director.
  • Provide leadership and training to the teaching staff on early childhood best practice in accordance with program philosophy and curriculum.
  • Observe all center staff and provide suggestions for classroom lesson planning and management to Teachers
  • Monitor and assure availability of supplies, equipment and maintenance of the facility based on licensing standards, state and federal guideline and program standards of quality.
  • Using data from regular classroom monitoring, including formal evaluations of and child-teacher interactions, administer work plans and provide regular feedback to staff and volunteers for ongoing reflection and development of teaching skills.
  • Review child screening and assessment data and understand school readiness goals to support adaptations to classroom environments and lesson plans to increase skill building opportunities for all children.
  • Encourage and promote families’ participation in center activities, field trips, special events.
  • Ensure children with special needs and/or suspected delay receive individualized care and classroom modifications; escalate concerns to the Program Director.
  • Work with program staff to ensure IEP goals are supported through integration in lesson plans and classroom routines; provide guidance to teaching staff and volunteers for meeting individual needs
  • Communicate with program staff, PFA Coach, Program Director, Site Supervisor and Managers about concerns or issues related to a child’s development.
  • Ensure that Daily Health Checks are being conducted appropriately in each classroom and health procedures are being followed.
  • Oversee sign-in/out sheets for accuracy before Final submission.
  • Monitor safety checks in the park/playground to ensure the equipment and area is safe for children, prior to the commence of outdoor activity; ensure safety checks are being done appropriately by all staff.
  • Monitor that children are taught appropriate health and hygiene practices, hand washing, etc.
  • Participate in the annual program Self-Assessment.
  • Purchase educational supplies and/or materials as needed according to inventory of materials due to availability of funds with the approval from the Executive Director
  • Engage in ongoing professional development activities, as required by the program.
  • Assist in the development of training plans for center and program.
  • Understand and provide guidance on all roles and responsibilities for the center, including planning for staffing needs across the program.
  • Monitors staff schedules, time sheets, vacation, and leave time. 
  • In conjunction with Administrative Eligibility Manager determine classroom placement of children with special needs following the enrollment criteria.
  • In collaboration with Program Director monitor frequency, quality, and content of Child Observations, Screenings, Developmental Assessments, Parent Conferences and ILP’s conducted.
  • Coordinate and facilitate Educational Team Meetings and conduct individual and Team Supervision meetings on a regular basis.
  • Maintains and updates necessary emergency cards for all the children and families at the center
  • Log and track all Best Interest Days for all families
  • Monitors that parents sign in and out correctly with Teachers and Lead Teachers
  • Maintains proper grouping of children in classrooms with Administrative Eligibility Manager
  • Coordinate and booking of field trips and charter buses
  • Contacts parents of child if an accident occurs and when child is ill
  • Responsible to accompany child to hospital when there is a serious illness or injury
  • Maintain positive relationships with parents/guardians and respects their culture
  • Works to address parent issues regarding their children
  • Oversees program documentation and reports (ie. DRDP, DRDP online, ABC forms, MCCC Event Occurrence forms, Unusual/Incident reports, COCOA, Children’s Portfolio, WELS, QRIS, etc.)
  • Conducts oneself in a professional manner at all times.
  • Obtains appropriate qualifications for Site Manager    
  • Adhere to and promote confidentiality practices in all aspects of the agency-operated early childhood programs     
  • Availability to cover adult teacher/child ratios when needed as necessary  
  • Other duties as assigned by Program Director and Executive Director

Qualification Requirement:

  • Minimum three years successful supervisory experience in an early childhood program
  • Trilingual or Bilingual: English/Chinese/Spanish required
  • Demonstrates excellent writing and oral communication skills
  • Capacity to plan, deliver and implement and evaluate early childhood training
  • Experience working with culturally diverse staff and families desired
  • Bachelor’s Degree in Early Childhood Education or relevant field preferred; Master’s Degree in Early Childhood Education desired.
  • A valid California Child Development Site Supervisor permit

Position Details

Office Location: San Francisco
Start date: Immediately
Compensation: $68,000.00 - $73,000.00, DOE
Status: Exempt, full-time, 40 hours per week
Reports to: Program Director

Supervises: Lead Teachers, Teacher, Assistant Teachers, Associate Teacher, Floaters, and Substitutes
Benefits: 403 (b) Retirement Plan, Medical Health and Dental, and Commuting Benefits