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Administrative Assistant - Receptionist

Administration | New York, NY

Job Description

About Us:

 

The Michael J. Fox Foundation for Parkinson’s Research (MJFF) was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease.   The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization.  Since inception, MJFF has quickly grown into the largest funder of Parkinson’s disease research outside the U. S. federal government, having funded more than $289 million in research projects globally in both academic and industry labs.  In 2012, MJFF has nearly a  $65 million annual revenue budget and nearly 70 full-time employees. The Foundation is located in the midtown area of New York City.

 

 

The Michael J. Fox Foundation for Parkinson’s Research is seeking a polished, articulate and dedicated Administrative Assistant-Receptionist to support and serve as the face of the Foundation. The ideal candidate will need to be able to “own” the front desk. A strong candidate for the Administrative Assistant-Receptionist position would be a high-energy, customer service focused, detail oriented and motivated individual with strong inter-personal and communication skills. The Administrative Assistant-Receptionist’s core responsibility is to maintain the front reception area and provide support to the Administration team and Foundation as a whole.  This position will report to the Office Manager/HR Associate. This is a full-time onsite position. Our regular operating hours are 9am to 6pm.

 

 

Responsibilities:

  • Maintain front reception area and welcome guest
  • Answer, screen and transfer calls to appropriate employee
  • Take detailed messages and forward to appropriate person as necessary
  • Screen and respond to inquiries in our general mailbox
  • Sort and Distribute Mail and Faxes
  • Manage deliveries from UPS, Fed-Ex, DHL & other mail couriers
  • Maintain kitchen and pantry area as well as order and maintain pantry supplies
  • Manage supply area and order supplies for supply area
  • Communicate with building management regarding guest arrivals
  • Submit service and messenger service request

 

  • Update and distribute extension list upon employee movement or new hire
  • Assist with mailings, binding and other projects as needed
  • Filing, photocopying and faxing as needed
  • Administrative assignments as needed

 

 

Qualifications:

  • 2 to 3 years of Administrative Assistant/Support experience
  • Excellent oral and written communication skills
  • Excellent telephone etiquette with patience and compassion when communicating with callers
  • Experience with Microsoft Office (Excel, Word and Outlook) required
  • Must be a customer service focused professional who is pro-active, self-motivated and organized with a positive and friendly attitude
  • Must possess strong inter-personal skills
  • Excellent attention to detail
  • Commitment to teamwork

 

 

 

How to Apply:

  • Interested candidates should send a resume and thoughtful cover letter describing your specific qualifications and interest in the position.
  • Applicants without a cover letter will not be considered.
  • Please, no telephone inquiries. Applicants who best match the position needs will be contacted.

 

The Michael J. Fox Foundation is an equal opportunity employer.