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Facilities Coordinator

EVO HR Operations | Portland, ME | Full Time

Job Description


EVO International Payments is seeking a Facilities/Office Coordinator to be located in Portland, ME. This position will manage day-to-day facility and administrative operations and functions while maintaining a professional working relationship with internal and external customers. This position will report directly to the Vice President of Human Resources – US & Canada.



  • Responsible for maintaining a preventative maintenance program within the confines of an annual budget
  • Develop and maintain strong working relationships with internal clients; establish consistent communication mediums with internal clients which will enable timely notification of needs and problems; continuously strive to enhance the level of service provided
  • Maintain inventory of equipment; order supplies when necessary; complete, process and maintain paperwork for purchasing (e.g. orders, invoices); identify office facility furniture needs, find the best pricing and ensure delivery/set up 
  • Responsible for monitoring and negotiating contracts with outside vendors and contractors to ensure agreed upon services are met and renewal periods are completed in a timely manner; identify alternative contractors when necessary to ensure competitive pricing and quality services are provided
  • Conduct various utility check-ins monthly while scheduling vendor maintenance as needed
  • Review, field and complete the Portland Maintenance Ticket submissions from employees pertaining to maintenance requests, building concerns, or supply needs
  • Inspections of building’s First Aid kits, fire extinguishers and paper shredders on a monthly basis
  • Manage the daily validation of vehicles parked in company reserved spots
  • Oversee HVAC system review while recording various alerts and communicating to vendors for service as needed
  • Conduct weekly fitness center orientations and ensure employee agreements are signed and completed
  • Complete ergonomic assessment for new hires and employees on an as need basis



  • High School Diploma or equivalent
  • 3-5 years of relevant facilities experience



  • Ability to maintain confidentiality
  • Excellent interpersonal, customer service and communications skills
  • Ability to manage multiple priorities with limited supervision
  • Strong organizational skills
  • Experience using Microsoft desktop applications with proficiency in Excel and Word
  • Must have drivers’ license and vehicle available for occasional business errands; mileage reimbursed at company established rate
  • Can establish and maintain productive, positive and cooperative relationships with internal and external partners, etc.
  • Must be able to work extended/alternate hours on occasion to meet business needs