Human Resources Clerk

TITLE: Human Resources Clerk

REPORTS TO: Director of Human Resources

MINIMUM QUALIFICATIONS

• Prefer High School Diploma or Equivalent
• Excellent organizational skills and attention to detail.
• Ability to communicate effectively through written material and oral presentation
• Demonstrated ability to work independently and with others
• Knowledge of Microsoft Office software
• Ability to maintain confidential information

SUMMARY OF JOB DESCRIPTION

The Human Resource Clerk works in cooperation with the Director of Human Resources in ensuring that personnel records are up to date and entering new employee information.

SUMMARY OF RESPONSIBILITIES AND DUTIES

• Gathers appropriate information for submissions to obtain background checks for applicants
• Sends monthly reports to offices requesting file update expirations. Maintains current information in HR Database and company software systems
• Follow up with office as appropriate on expired documents maintained in personnel files as they expire.
• Coordinates and schedules Fingerprinting for Oklahoma applicants
• Data entry of new hires into company systems and HR Database. Providing new hire information to payroll weekly
• Performs monthly OIG reports for all staff. Maintains binder reflecting reports for database matching names
• Performs annual licensure checks. Performs EMR and NAR reports for all unlicensed Texas staff who have face to face contact with patients
• Compiles new employee personnel files and contract labor files
• Entering and maintaining change of status, file updates information in HR Database and company systems

Other aspects and demands of the job not listed above:

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

WORKING CONDITION

• General office
• Frequent telephone activity
• This position has been designated Class III (see policy 9-001). Employees performing Class III duties are not at risk for exposure to bloodborne pathogens. All Class III employees will not be offered Hepatitis B vaccination.

PHYSICAL REQUIREMENTS

• Visual/hearing ability sufficient to comprehend written/verbal communication.
• Extensive phone use and computer data entry.
• Ability to effectively deal with stress.

CONTINUING EDUCATION REQUIREMENTS

Agency personnel are expected to participate in appropriate continuing education as may be requested and/or required by their immediate supervisor. In addition, agency personnel are expected to accept personal responsibility for other educational activities to enhance job related skills and abilities. All agency personnel must attend mandatory educational programs.

I have read, and fully understand all information in the above job description. I meet the stated job qualifications, and am mentally and physically able to perform the responsibilities and duties of the above job description.