Recruiting Coordinator

About Us:

Vista Wealth Solutions is a premier financial advisory firm dedicated to empowering clients through sophisticated wealth management strategies and a personalized, human-centric approach. We foster a culture of integrity, innovation, and professional growth, where every team member is valued as a key contributor to our collective success and our clients' financial futures.

The Opportunity:

As a Recruiting Coordinator at the associate level, you will be the face of our talent acquisition process, ensuring a seamless and exceptional experience for every candidate. You will play a pivotal role in scaling our high-performing teams by streamlining operations and supporting the full recruitment lifecycle from end-to-end.

Job Responsibilities:

• Coordinate high-volume interview scheduling across multiple departments and platforms to ensure a smooth and efficient hiring process.
• Act as the primary point of contact for candidates, providing timely updates and maintaining a gold-standard candidate experience throughout the funnel.
• Manage and maintain the Applicant Tracking System (ATS), ensuring all candidate data is accurate, up-to-date, and compliant with firm standards.
• Assist with the initial stages of onboarding, including document collection and coordinating first-day logistics for new hires to ensure a warm welcome.
• Generate weekly recruitment reports and metrics to help the leadership team track hiring progress and identify process improvements.

Desired Qualifications:

• 1-3 years of experience in a recruiting coordination, HR, or administrative support role within a fast-paced environment.
• Exceptional organizational skills with a proven ability to manage competing priorities and high volumes of communication effectively.
• Strong verbal and written communication skills with a professional demeanor suitable for a client-facing financial services firm.
• Proficiency in Google Workspace or Microsoft Office Suite, with specific expertise in complex calendar management and scheduling.
• High attention to detail and a commitment to maintaining total confidentiality regarding sensitive candidate and company information.

Nice-to-Haves:

• Previous experience working within the financial services or wealth management industry.
• Hands-on experience with modern Applicant Tracking Systems such as Greenhouse, Lever, or Workday.
• Basic understanding of employment law and HR compliance best practices during the recruitment process.
• Experience assisting with employer branding initiatives or social media recruitment marketing.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.

Next step required to be considered for this opportunity, applicants must complete the Culture Index survey below. We will only review candidates who have submitted the survey.

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