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Special Events Coordinator

Events | Triangle, VA | Part Time

Job Description

Are you seeking a fun, unique and interesting work environment? Consider working at the National Museum of the Marine Corps- a lasting tribute to U.S. Marine Corps history, traditions and culture, where visitors engage in exciting and immersive experiences as seen through the eyes of Marines. Marine Corps Heritage Center LLC is seeking a Special Events Coordinator to provide a wide range of administrative support to the Museum Events Manager with coordination and onsite management of assigned events. This position is up to 29 work hours per week with a potential to move to a full time position. Saturday, Sunday, and evening work hours will be based on events and venue space tours.

Duties:

  • Represent the Marine Corps Heritage Foundation at Special Events
  • Work directly with clients to plan and execute special events such as weddings, receptions, and official military ceremonies
  • Assist Events Manager with all aspects of event operations including: a. Collection of event inquiry information b. Provide administrative task support to the Events team c. Maintenance of various reports and National Museum of the Marine Corps weekly calendar d. Event venue set-up and breakdown labor e. Coordination and onsite management of assigned events
  • Assist Special Events team with the event sales process
  • Answer incoming telephone calls, greet and/or direct office visitors
  • Inform all staff of upcoming events - Announcement of Events
  • Coordinate with event contractors and vendors for event awareness
  • Retrieve and process incoming mail, event insurance, and payments
  • Produce and maintain Excel spreadsheets, tracking a variety of information
  • Data entry and note taking
  • Other duties as assigned

Requirements:

Education/Experience: 

  • High School diploma or GED 
  • 2+ years related experience in hospitality or customer service, or an equivalent combination of advanced education or related certifications and 1 year of related experience 
  • Knowledge of USMC protocol, general history, and rank structure 
  • Knowledge of the region’s social, military/government, and corporate events

Technological Skills: 

  • Proficient in Microsoft Office Suite 
  • Proficient in Google Workspace 
  • Knowledge of Event Booking software helpful 
  • Strong computer skills including working knowledge of project management software 

Required Knowledge and Skills: 

  • Excellent written and verbal communications skills 
  • Well-developed communication, organization, and sales skills 
  • Professionalism with both internal and external customers 
  • Ability to communicate with a variety of people, both internal and external Ability to work collaboratively in a team environment 
  • Ability to follow through on work independently 
  • Ability to work in a fast-paced environment
  • Ability to work calmly, rationally, and quickly under high pressure 
  • Detail-oriented 
  • Excellent time management skills 
  • Excellent organizational skills 
  • Ability to prioritize and manage simultaneous projects while meeting various deadlines 
  • Ability to adapt and be flexible to rapidly changing priorities 
  • Excellent customer service skills 
  • Proven problem-solving skills with ability to analyze situations, identify existing or potential problems, and recommend solutions 

Other: 

  • A willingness to do "whatever it takes" to get the job done
  •  Professional dress code every workday 
  • Must be available to work some nights, weekends, and holidays

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 20-30 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to be in one position for long periods of screen use, reach with hands and arms, and talk and hear both in person and over devices. The employee interacts in close spaces and frequently with other workers, vendors, and clients. May be in situations which require conflict resolution. The position works in an office environment with artificial light and air.

Marine Corps Heritage Foundation is an equal opportunity employer.