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Accounts Payable Specialist

Accounting | Palo Alto, CA | Full Time

Job Description

About the Company: MMC is a privately held organization, based in Palo Alto, California, with a diverse family of operating companies under its umbrella.  Each MMC company is a distinct fusion of real estate specialization and innovation powered by a culture of loyalty that permeates throughout. MMC’s operating companies are in the real estate service, real estate investment, and real estate development spaces. Our companies have revolutionized numerous real estate practices and set the standard of success as a result of an unwavering focus on long-term, sustainable growth, as well as a unique blending of an entrepreneurial drive with institutional discipline.

Job Summary: Our corporate accounting team has an opening for an experienced Accounts Payable Specialist. The ideal candidate has experience in a variety of accounts payable systems, and a willingness to improve procedural efficiencies.  

Primary responsibilities include:

  • Review all invoices for appropriate documentation and approval prior to payment
  • Audit and process bills.  Ensuring bills and coding submissions adhere to department procedures
  • Manage accounts payable using SAP
  • Process vendor invoices and payments for separate entities, some of which include various deductions for special allowances
  • Prepare check runs, ACHs, and wires and also fulfill rush payment requests
  • 1099 maintenance and processes
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy
  • Other duties and special projects as assigned

The ideal candidate will have the following qualifications, skills, and characteristics:

  • Minimum 3 years of experience in processing invoices in a deadline-driven environment
  • Understands the chart of accounts, account coding, and how AP interacts with the general ledger
  • Organizes and prioritizes multiple tasks in a fast-paced environment  
  • Balances attention to detail with a sense of urgency
  • Carries out responsibilities with utmost accuracy
  • Communicates effectively, both in writing and verbally, to varying levels of the organization while maintaining a positive and professional demeanor   
  • Works independently with minimal supervision, and also collaborates effectively with others as needed
  • Handles confidential or sensitive information with appropriate discretion
  • Effectively solves problems with diverse groups within the company and with outside parties
  • Proficiency in Microsoft Office (Excel, Word, and Outlook)
  • Types with accuracy and speed