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Office Manager/Bookkeeper

Administration | Brooklyn, NY | Full Time

Job Description

Artist-run music and technology startup in Brooklyn, NY, seeks articulate and organized Office Manager/Bookkeeper to support a range of office activities.

The Office Manager/Bookkeeper will be a driving force in keeping our office running and will take charge of an ever-changing range of projects. We’re looking for a proactive, observant, detail-oriented candidate who demonstrates a spirit of thoughtful accountability and leadership matching our energetic, fast-moving developing business.


  • QuickBooks: data entry, daily transactions, A/P and A/R, vendor record maintenance, regular journal entries

  • Draft invoices and collect / track payments

  • Payroll

  • On-boarding, off-boarding, and paperwork for employees; support recruiting efforts, contract administration

  • Determine and define best practices in a range of areas including optimizing storage, and procurement

  • Serving as a point of contact for external parties such as the suppliers and contractors, customers, regulatory bodies, and other third parties

  • Negotiate vendor/supplier contracts and rates

  • Inventory and order supplies

  • Scheduling and administrative support

  • Manage junior administrative staff

  • Project and space management

  • Writing, outreach & marketing


  • 2+ years experience as an Office Manager (start-up environment preferred)

  • Bachelor’s degree from a highly respected institution

  • Finance experience is required, QuickBooks Online knowledge a must have.

  • Payroll Experience, knowledge of ADP systems is required

  • Strong leadership skills

  • Project management experience and attention to detail

  • Contract negotiation experience

  • Ability to handle confidential information

  • High-energy personality

  • Professional and polished demeanor

  • Excellent communication and interpersonal skills

  • Arts admin / creative background preferred

Compensation commensurate with experience (and with our status as a self-funded startup).

About Us

Loove Labs is a music-tech startup with roots in arts activism.  Borrowing ideas from non-profits as well as the art market itself, we’re creating a new model for how work is funded, produced, managed, promoted, and distributed from end to end.  We build technology for cultural institutions committed to creating new opportunities for artists, and who believe that giving audiences access to more information and control will inspire their confidence to fundamentally reshape the marketplace for the arts.  We employ that model in our own facilities, directly curating, producing and presenting work to engage and inform audiences who support it.

Interested in working at the forefront of music, technology and culture? Apply by sending a cover letter and resume. Do include a portfolio or work sample.

No phone calls, emails, drop-ins or recruiters, please.