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Office Manager

Finance/Operations | Brooklyn, NY | Full Time

Job Description

Fair trade, artist-run music and technology startup in Williamsburg, Brooklyn seeks articulate and organized Office Manager to support a range of office activities.

The Office Manager will be a driving force in keeping our office running and will take charge of an ever-changing range of projects. We’re looking for a proactive, observant, detail-oriented candidate who demonstrates a spirit of thoughtful accountability and leadership matching our energetic, fast-moving developing business.

Responsibilities

  • QuickBooks: data entry, A/P and A/R, vendor record maintenance, regular journal entries

  • Draft invoices and collect / track payments

  • Payroll

  • On-boarding, off-boarding, and paperwork for employees; support recruiting efforts, contract administration

  • Customer relations and communication between clients and staff, etc.; phones, shipping and receiving

  • Point of contact for external parties, suppliers and vendors

  • Negotiate contracts and rates

  • Inventory and order supplies

  • Scheduling and administrative support

  • Manage junior administrative staff

  • Project and space management

  • Writing, outreach & marketing

Qualifications

  • 2+ years experience as an Office Manager (start-up environment preferred)

  • Bachelor’s degree from a highly respected institution

  • Finance experience is required, QuickBooks knowledge a must have. 

  • Strong leadership skills

  • Project management experience and attention to detail

  • Contract negotiation experience

  • Ability to handle confidential information

  • High-energy personality

  • Professional and polished demeanor

  • Excellent communication and interpersonal skills

  • Arts admin / creative background preferred 

 

Compensation commensurate with experience (and with our status as a self-funded startup).

Interested in working at the forefront of music, technology and culture? Apply by sending a cover letter and resume.

No phone calls, emails, drop-ins or recruiters, please.

About Us

Loove Labs is a Brooklyn-based music and technology startup, label, recording studio and production space. Our business model is centered on fair trade, and we value commitment to transparency and equitable treatment for creative workers. We plan an honest, holistic approach to music creation, distribution and consumption that will become a self-perpetuating engine offering real value to all involved—artists, institutions, and audiences