Office Coordinator

The Office Coordinator will perform office activities and operations while providing clerical and administrative support to management.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Provides support to General Manager with office support and functions to maintain efficiency and compliance with company policies.

• Provides support to clients (in person, email, phone calls) with quotes, inputting orders, pick-ups, and claims.

• Point of contact between other customer service departments and factory.

• Confirms collection of payment and shipping address for shipments.

• Assists logistics with scheduling deliveries by coordinating date/time with customers.

• Assists production with the creation of production order folders and any other clerical tasks as needed.

• Maintains office supply inventory and addresses any issues with office equipment that is malfunctioning by troubleshooting or with vendor.

• Provides immediate updates of delays and other issues that may arise to leadership team.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to function well in a high-paced and at times stressful environment.

• Basic understanding of how to operate standard business equipment.

• Proficient with Microsoft Office Suite or related software.

• Bilingual in English and Spanish.

Education and Experience:

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.

• At least three years of administrative and clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.