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Office Coordinator

Admin | Mountain View, CA | Part Time

Job Description

About Us

KiwiCo is an innovative eCommerce company that sparks kids’ creativity and curiosity through offline and online materials and inspiration.  We offer kids a delightful, engaging way to explore, create, and learn.  We offer a subscription service that delivers curated hands-on projects to kids.  We take great pride and ownership in the products we build and in the community of parents and kids we serve. Our offices are located in Mountain View, within walking distance from the Caltrain station.


Role

As the Office Coordinator, you will be working with the People Operations Team to help create an amazing work environment and culture for our KiwiCo employees. The Office Coordinator will perform a variety of functions necessary to run an efficient, professional office. These functions will include friendly and timely greeting of incoming visitors and employees, providing excellent customer service, overall office & kitchen supply management and general administrative support. Please note that the role will predominantly be remote at this time but will require occasional trips to our office in Mountain View on an as needed basis. This is a part time role (15-20 hrs/week).

How You Will Make A Difference

  • Adaptable - You’ll cut through ambiguity within a fast-paced environment, finding the right balance between flexibility and efficiency. You are self-directed with a high sense of urgency while maintaining meticulous attention to detail. 

  • Impactful - You are the face of the company, impacting every employee’s experience at KiwiCo. That includes exceptional communication skills with team members and maintaining a friendly and pleasant demeanor over instant messaging and email communication.

  • Resourceful - You see a project from idea stage through successful completion - and whatever it takes to make it a success, and your job will be fast-paced. Hurdles are inevitable, but you take it upon yourself to take ownership, assess options and get something done.

  • Proactive - You have a hands-on, "get things done" mentality. You are eager and able to solve challenges and tackle opportunities. Identifies potential issues and hurdles and develops ways to get around them. Adapt to quickly figure out a way to get things done and to assume new responsibilities as needed. Excellent organizational, analytical, and multi-tasking skills are musts.

  • More About You! - You're positive, motivated, dynamic, thoughtful, analytical, creative, enthusiastic and entrepreneurial with excellent judgement.


Key Responsibilities 

As a start-up celebrating creativity and development, we believe and encourage the same in our team. We seek team players with an infectious positive energy, great initiative, and a get-it-done attitude. Candidates must thrive in ambiguity and love a rapid pace. You must have a strong desire to learn and improve.

  • Provide support to our employees and help make KiwiCo an awesome place to work by maintaining shared spaces in the office and making sure essential supplies are stocked, clean, and functioning.

  • Facilitate team meetings and company wide events via video conferencing

  • Managing the company’s IT assets and providing minor IT support to employees

  • Coordinate inbound and outbound delivery and shipment requests

  • Serve as an ambassador of the company and think of creative ways to promote company culture.

  • Excellent customer service, communication (both written and verbal), and cross group collaboration skills required

  • Strong follow-through skills and ability to be the driving force behind the completion of multiple projects


Desired Qualifications

  • Bachelors degree required (all majors are welcome!)

  • 1+ years of relevant experience

  • Solid computer and web apps proficiency (G-Suite, specifically Calendar, Docs, Sheets, Slides)

  • Ability to work independently and take initiative


If you enjoy the challenges of helping to build and retain a great organization of talented individuals we’d love to hear from you! Please apply by submitting a resume and cover letter telling us why you're interested in KiwiCo and what you think you'd bring to this specific position and our team.