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Coordinator, Facilities

Facilities | Santa Monica, CA | Full Time

Job Description

About Us:

Kite Pharma, Inc., is a biopharmaceutical company based in Santa Monica, California. Kite is engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term, durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system’s ability to recognize and kill tumors. For more information on Kite, please visit


We are seeking a Coordinator, Facilities and Maintenance to oversee our biotechnology facility in Santa Monica, CA that includes general laboratories for bio-processing.  In addition to facilities oversight activities, the Coordinator, Facilities and Maintenance will assist in the operation and maintenance of the company’s facility and process equipment for production of cell-based therapeutics.

Responsibilities include but are not limited to:

  • Maintain a safe work environment; work in a safe manner following all safety SOP’s and wear Personal Protective Equipment as required.
  • Read and follow SOP’s for the site and Manufacturing.
  • Plan, schedule, issue, perform, and close corrective, preventive maintenance, and calibration work orders.
  • Coordinate maintenance work and project activities.
  • Maintain Computerized Maintenance Management System (CMMS).
  • Perform training for personnel working with the CMMS.
  • Perform CMMS audits and maintain system metrics.
  • Maintain equipment records including new equipment forms and system life cycle documentation.
  • Maintain all incoming new equipment.
  • Participate in maintaining maintenance and calibration Purchase Orders.
  • Maintain and support all equipment being sent to vendors for maintenance or calibration.
  • Work closely with Quality Control, Manufacturing, Materials Management and Quality Assurance to ensure Facilities activities do not impact plant schedules.
  • Maintains inventory of critical spare parts.
  • Facilitate daily and weekly work planning meetings with Maintenance, Operations, and other departments.
  • Escort and monitor corrective, preventative maintenance and calibration technicians in GMP and general facilities areas.
  • Maintain accurate records keeping equipment and systems cGMP compliant at all times.
  • Monitor general and GMP cleaning activities along with site pest control. 
  • Review and maintain accurate cleaning and pest control records.
  • Develop maintenance shutdown schedules integrating all activities into one comprehensive plan.
  • Act as a liaison with vendors and contractors.
  • Support the qualification and / or validation of facilities equipment and utilities.
  • Work independently and make sound judgments regarding work methods and tools.
  • Proactively support the Corporations, Companies, Departments and Personal goals and objectives.
  • Plan facilities changes for plant, office and production equipment layouts, working toward economy of operation, maximum use of facilities and equipment and compliance with laws and regulations.
  • Assist in all facility services including physical security, waste removal, recycling, central services, office furnishings and office equipment, garment services, and janitorial.
  • Assist in the selection and monitor the performance of outside contractors and vendors
  • Ensure manufacturing and all labs and lab personnel are supported to meet business needs, including:  lab gasses, equipment service contracts, and safety equipment.
  • Participate in planning and execution of facility improvements.
  • Ensure compliance with all applicable regulatory agencies including FDA, CA FDB, OSHA, DOH, EPA, Fire Department, city audits, Health Department, etc.
  • Maintain your Technical Training Profile current with no delinquent notices.
  • Able to work after hours and on call as needed; weekend shift support and shutdowns.
  • Other duties as may be assigned.



  • High School diploma, relevant trade certification, and some college or vocational training in engineering or facilities
  • At least 3 years of maintenance experience in a biotech or pharmaceutical company with direct experience with GMP facility operation preferred
  • At least 1 year of experience as a maintenance scheduler or coordinator
  • Exposure to operations involving engineering disciplines including Electrical, Mechanical, Civil, Structural, Environmental, and Industrial
  • Demonstrated understanding of systems needed to manage a GMP facility such as: HVAC, electrical, process systems, plumbing/piping, pneumatics, automation, general maintenance, pest management, both interior and exterior
  • Intermediate Blue Prints and Drawings Skills  Must be able to lift, carry, push and/or pull 50 lb. of equipment or supplies
  • Must be able to squat, bend, kneel, climb, and or reach for 75% of a shift
  • Must be able to stand, walk, and/or move about for 75% of a shift
  • Excellent interpersonal, verbal and written communication skills are essential in this collaborative work environment
  • Comfortable in a fast-paced small company environment with minimal direction and able to adjust workload based upon changing priorities