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Associate Manager, Procurement

Operations | San Francisco, CA | Full Time

Job Description

ABOUT KENDO 

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world’s largest luxury group.  A play on the words “can do”, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora. 

Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships.  This shows up in everything we do and in what we stand for: 

  • ENTREPRENEURIAL SPIRIT:  We seek creative ways to get things done 

  • PERSEVERANCE:  We are moved by Winston Churchill’s words, ‘never, never, never give up’  

  • GENEROSITY:  The power of giving 

  • STORYTELLING:  Creating authentic stories to inspire 

  • QUALITY OBSESSION:  Our product quality is a reflection of ourselves 

  • FUN:   Work, life, and fun are woven of a single fabric 

The Kendo house of brands currently includes: Bite, Kat Von D, Marc Jacobs Beauty, Ole Henriksen and Fenty Beauty.   

  

POSITION SUMMARY   

Support the management of procurement related activities for Kendo Brands. Collaborate with internal partners and vendors to deliver on time, adequate, and quality inventory.  Includes turnkey and non-turnkey procurement. Monitor, track, and problem solve to support new product launches, replenishment of core SKU’s, brands’ performance goals, as well as company’s growth. 

  

RESPONSIBILITIES 

  • Key contact for vendors, focused on building strong collaborative vendor relationships 

  • Follow up with vendors daily/weekly regarding order status for both newness and replenishment purchase orders; actively track and maintain updates for all open purchase orders (PO’s) in ERP system; inform internal teams of any delivery changes in a timely manner 

  • Mitigate delivery risk through problem solving 

  • Review monthly stock status with Inventory Planning team to understand and execute procurement of demand  to support fulfilment and SLA to channels 

  • Procure newness and replenishment demand for both turnkey and non-turnkey products; execute through ERP, MRP and Excel Buy Plan management 

  • For non-turn key products; insure components and packaging arrive at filler/assembler in a timely manner for execution to meet in DC demand date 

  • Manage product flows inside/outside of ERP system, including procurement, production orders, kitting projects, rework orders, transferring of goods, and RTV’s as needed 

  • Insure ERP system is current and accurate with the most up-to-date PO and Product information 

  • Create and maintain part numbers and Bills of Materials (BOMs) in ERP system 

  • Post receipts for delivery of components at Third Party warehouses/Vendors 

  • Partner with distribution team to resolve receiving issues 

  • Review “in transit” order status through Expeditors Order Management program; reconcile booking errors and issue booking approvals as needed 

  • Attend and participate in vendor, brand, and operational meetings 

  • Support manager in overseeing new product launch timeline and replenishment lead time negotiation 

  • Manage additional projects that promotes process improvements and product management 

 

REQUIREMENTS 

  • 2 + years production or purchasing experience in Cosmetics, Personal Care, or Health & Beauty is required 

  • Experience working with supplier vendors in both a turnkey and non-turnkey environment 

  • Exceptional interpersonal and communication skills 

  • Exceptional attention to detail and data integrity 

  • Demonstrate potential in problem solving, negotiation, and analytical skills 

  • Strong organizational and time management skills; able to handle multiple priorities 

  • Ability to work in fast-paced, often-changing environment 

  • Ability to work well with cross functional teams 

  • Proficient in all Microsoft Office applications (Excel, Word, PowerPoint); ability to deliver strong, polished, effective PowerPoint presentations.