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Accounting Assistant / General Administration

Accounting | Events LA/OC | Full Time

Job Description

Accounting Firm Seeks Accounting Assistant/ Bookkeeper / General Administration Assistant.

A rapidly growing small accounting/financial consulting firm is looking to hire a highly motivated Accounting and Bookkeeping Assistant to provide the full spectrum of Accounting, Bookkeeping, as well as Administrative support. The ideal candidate will want to grow with the company and handle a multitude of tasks across multiple accounting clients.

The ideal candidate possesses the following attributes: 


  • Must have a fast and reliable home internet service
  • Has exceptional work ethic
  • Is trustworthy, organized, and punctual
  • Must pass a criminal background check (security and trust are of the upmost importance) 
  • Must pass skills assessments for needed accounting, cognitive, and computer skills
  • Must provide three professional references
  • Extremely detail-oriented and comfortable with large data entry transactions without errors
  • Minimum of 1-year experience with QuickBooks with the ability to troubleshoot transactions
  • Experience with Office Administration: Google Business, Google File Stream and Google Drive management between clients, cloud and paper filing, managing contact lists, Google calendar
  • Must be proficient in MS Word and Intermediate at MS Excel (sort data, pivot table, advanced functions)
  • GoToMeeting or Zoom Online Meeting Experience
  • Strong communication skills critical
  • Ability to prepare and process payroll with multi-level departments and manage online personnel data
  • Ability to audit transactions and communicate properly with other staff
  • Ability to work with no supervision remotely from home and takes initiative to communicate promptly with supervisor with any questions or concerns
  • Proactive problem-solver not afraid to recommend solutions
  • Analytical thinker with strong attention to detail
  • Ability to multi-task and prioritize multiple tasks to meet deadlines
  • Ability to exercise good judgment and maintain a high level of confidentiality of data and client information


  • Daily check-in with company owner or team lead
  • Handles day-to-day accounting transactions: A/R, A/P, payroll, journal entries
  • Prepares accounts receivables transactions, prepare invoices
  • Monitors receivables, including tracking payments received and outstanding
  • Prepares checks
  • Monitors vendor schedules and payments
  • Manages and reconciles credit card transactions
  • Reviews and communicates regarding Profit and Loss and Balance Sheet Reports
  • Daily Post Bank Feed or data entry transactions to QuickBooks Online
  • Manages all day-to-day bookkeeping activities through QuickBooks
  • Performs regular clean up on Chart of Accounts
  • Organizes, manages, and maintains accurate online folder tree filing
  • Categorizes, organizes, and labels all incoming paperwork daily via ShareFile, and Google Drive
  • Assists with new file clean up and manages new projects as needed
  • Develops company online presence on LinkedIn
  • Manages existing client relationships (holiday cards, gifts, thank you cards, etc.)
  • Answers phones and emails, schedules appointments with current and prospective clients and vendors
  • Routine office tasks: printing/copying/scanning/filing/mailing

Location: Los Angeles, California, partial remote work

Expected Start Date: 10/1/2020

Job Types: Full-time, Part-time

Pay: $15.00 - $17.00 per hour, Commensurate with skills

COVID-19 considerations:

  • Personnel to primarily work at home. Must train and work some days with owner.
  • Mask and responsible use of social distancing and hand washing required.