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Administration | New York, NY | Full Time

Job Description




A successful and established Workforce Solutions Company is accepting applications for a full time Royalty Administrator to service Sony Music, NY.  The qualified candidate will be given the opportunity to gain and/or enhance their work experience while working with one of the top companies within the music industry.


The Royalty Administrator’s (staff level) responsibilities may include, but will not be limited to:

  • Reading the artist, producer, and/or third-party contract to obtain relevant information.
  • Interpreting contractual clauses related to the royalty obligation (with the assistance of the supervisor)
  • Understanding the legal definitions of terms used within the contracts or related documents (with the assistance of the supervisor)
  • Coordinating with Label’s legal and business affairs staff to obtain missing information
  • Setting up and maintaining contractual information within the royalty system.
  • Ensuring that all relevant exploitations methods are identified, and the appropriate royalty rate is assigned.
  • Ensuring that escalation counters are set to properly count relevant sales.
  • Running sales query and reviewing results with Supervisor or Manager.
  • Ensuring all sales transactions are properly processed on a timely basis.
  • Monitoring sales files daily for activity related to assigned artists.
  • Reviewing pending sales transactions.
  • Ensuring all royalty participants are set up correctly (Appropriate Name, Address and Tax Information is established to ensure the proper payment and reporting).
  • Preparing the appropriate accounting statements as contractually required.
  • Reviewing sales and costs to ensure they are accurately stated.
  • Coordinating the statement review with the appropriate label personnel.
  • Confirming that checks are received and matched to all payable statements.
  • Obtaining Supervisor or appropriate approval before payment is released.
  • Researching all inquiries related to assigned accounts.
  • Providing supervisor with status reports regarding the assigned artist accounts.
  • Providing guidance to the entry level staff members including providing an overview of tools available to assist in the completion of the assigned tasks. The tools include Royalty Systems, Sony/BMG Resources/Systems, and External Resources such as internet sites (i.e.
  • Providing key contact information when needed.
  • Providing copies of manuals or notes regarding industry terminology.

Education and/or Experience:            

  • Bachelor’s Degree, preferably in Business Administration, Accounting or Finance
  • Minimum of (2) years or related work experience
  • Strong proficiency in Word, Excel and Outlook
  • SAP, EROS, and Access experience a plus

Decision/Problem Solving Skills:

  • Ability to work well in a collaborative, team oriented environment.
  • Excellent organizational skills and attention to detail.
  • Initiative, always striving to improve things.
  • Ability to manage multiple tasks concurrently.
  • Strong written and verbal communication skills and the ability to interact well with different levels within the organization.
  • Self-starter with the ability to meet and manage multiple deadlines.
  • Ideally a paralegal or someone planning to go to law school at some point
  • Quick to pick things up, diligent and disciplined in their work
  • Strong attention to detail
  • Would be great if they had an interest in copyright rules
  • Comfortable working within narrowly defined parameters (good with rules)
  • Comfortable asking questions

Mature and comfortable in a corporate environment