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Administration | Austin, TX | Full Time

Job Description



A successful and established Workforce Solutions Company is accepting applications for a Contract Administrator to provide services for the UT System-Austin.  The position offers a great opportunity to gain and/or enhance valuable work experience while networking within the UT System-Austin employment system.  Assignment start date 3/1/2018.

Purpose of Position:   

Support Contracts and Procurement team in drafting, evaluation, negotiation and execution of contracts and amendments for UT System-wide complex and technical procurements.  Serve as the point of contact for customers on contractual matters.

Essential Functions:

  • Develop and prepare solicitations, contracts and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
  • Coordinate and facilitate procurement related meetings such/ as pre-proposal meetings, post award /conferences, team briefings and evaluation scoring.
  • Assist with negotiating contract renewals and amendments
  • Assist in conducting needs assessments to determine requirements for the purchase of goods or services.
  • Develop and implement procedures for contract management and administration in compliance with UT System policy.
  • Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness
  • Monitor transaction compliance (milestones, deliverables, etc.).
  • Oversee Service Level Agreement Compliance.
  • Ensure contract close-out, extension or renewal
  • Other duties as assigned.


Minimum Qualifications:

Bachelor’s degree with major course work in business administration or related field and 3- 5 years of relevant experience. Contract Manager Certification from a professional purchasing organization.  If not certified, must be certified within 18 months of employment.

Preferred Qualifications:

Experience in preparation, administration and management of complex solicitations and contracts. Proficiency in Microsoft Office to include Word, Excel and Outlook along with exposure to document control and / or tracking software.  Capacity to work collaboratively with internal and external stakeholders.   Good interpersonal skills including sound written and verbal communication skills. Proven accuracy and attention to detail.

Working Conditions:

Work is performed in an office environment.  Uses personal computer and other standard office equipment.  Requires occasional evening or weekend hours.