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ADMINISTRATIVE ASSOCIATE

Administration | Dallas, TX | Full Time

Job Description

ADMINISTRATIVE ASSOCIATE

DALLAS, TEXAS

 

A successful and established Texas based Workforce Solutions Company is accepting applications for a full time Administrative Associate to provide services at a premier medical teaching facility in the Dallas, Texas area.  The position offers a great opportunity to gain and/or enhance valuable work experience while working within the University of Texas System under the direction of the Departmental Administrator reporting to the Chairman of the Department of Psychiatry.

 

 

ESSENTIAL FUNCTIONS:

 

  • Coordinates supervisor’s schedule; makes travel arrangements, plans meeting itineraries, etc. for supervisor or outside visitors.
  • Coordinates details of faculty for department as directed by supervisor or unit head, initiates personnel action documents, including appointment, termination, and/or salary/title changes. Coordinates appointment process for foreign nationals.
  • Coordinates scheduling and use of department/division facilities and assets, including arrangements for moves and/or renovations, maintaining accurate space records, recommending and/or approving purchase of equipment and furniture, and maintaining inventory files.
  • Prepares or coordinates preparation of complex reports requiring significant contact with other departments and outside organizations.
  • Provides professional support for special projects, which may include editorial and administrative support for manuscripts and abstracts for publication; prepares materials for oral and/or written presentations; coordinates and prepares materials for courses, meetings, and conferences; performs Library and Internet research.  Assist in preparing grants and contracts, which may include assistance with budget preparation and/or oversight.
  • Performs other duties as assigned

 

MINIMUM QUALIFICATIONS

 

EDUCATION/EXPERIENCE

  • High school graduate and four (4) years related work experience are required.

 

KNOWLEDGE, SKILLS, & ABILITIES

  • Work requires knowledge of computers, office equipment, and other administrative tasks.*
  • Work requires ability to monitor and maintain budget.
  • Work requires ability to ensure adherence to all policies and procedures of university, such as FLSA, salary guidelines, accounting regulations, and internal controls policy.
  • Work requires ability to coordinate and work independently on projects.
  • Work requires ability to work with confidential information on daily basis.
  • *Testing may be required.