Administrative Assistants - (12929)

InGenesis is currently seeking Administrative Assistants to work with our client in Central Islip, NY. In this role, you will be working in the NYS Office of Aging and Long-term Care regional office.

Apply today and we’ll reach out to answer any questions you may have!

Division of Nursing Home and IID Surveillance Job Duties

· Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.

· Creates and maintains files according to Federal and NYS requirements.

· Enter Survey Data in Aspen Central Office electronic Federal reporting system.

· Create survey letters to providers, tracking survey event status in Federal system.

· Phone Communication with complainants, providers, public, and staff.

· Process FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office.

· Process and log mail, fax, scanned documents.

· Complete additional administrative tasks as assigned.

Minimum Qualifications

· Excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 81 skilled nursing homes and adult day health care facilities.

· Familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction) is preferred.

· Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.

· Must be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.

Division of Adult Care Facilities and Assisted Living Surveillance Job Duties

· Provide high level administrative support to a staff of 11 by handling all administrative responsibilities for the Central Islip Area Office which covers licensure and surveillance functions for 89 adult care facilities.

· Must perform clerical functions such as preparing correspondence for facilities and complainants, construct and issue complaint closure correspondence for 264 facilities in the Metropolitan Area Region, prepare approval packages/correspondence for key positions in adult care facilities, organizing reviews of electronic plans of correction, processing FOIL requests, maintain facility rosters, organize and maintain regional office filing systems and various special assignments as directed by the Regional Office director.

Minimum Qualifications

· Well organized, detail oriented, excellent verbal and written communication, and able to work alone or as part of a team.

· Must have experience working in all Microsoft Office applications.

· Experience working in a fast-paced setting with the ability to multi-task and work in complex databases is preferred.

· Experience in effectively communicating with consumers and other stakeholders, legal staff, consultants, and project managers is preferred.

· Proficiency working with Microsoft Access, Excel, Outlook and Sharepoint applications is preferred.

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.