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Administrative Assistant - Senior II

Administrative Assistant | Dallas, TX | Contract

Job Description
Administrative Assistant - Senior II
Work Location: Dallas, TX

Job Summary/Description
The Sr. Administrative Assistant II is the first point of contact and to provide an excellent first impression, setting the tone for a visitor’s experience in our office. Along with front-desk activities, this position’s duties also include administrative and financial tasks
The successful candidate should have a pleasant personality, as this is a customer service role and should also be able to handle emergencies in a timely and effective manner, while streamlining office operations. All administrative tasks should be executed with high quality standards. Multitasking and time management skills are essential for this position.

Job Duties/Responsibilities/Functions (including but not limited to)
• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Answering phones and assisting other team members when needed.
• Performs other duties as assigned.

Minimum Qualifications
• High school graduate and four (4) years related work experience are required.
• Any experience with recruitment is a plus
• Great communication skills required.
• Work requires knowledge of computers (Outlook, Word, PowerPoint), office equipment, and other administrative tasks.
• Work requires ability to monitor and maintain budget.
• Work requires ability to plan and organize work in logical and efficient manner.
• Work requires ability to work with confidential information on daily basis.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.