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Administrative Assistant-Release Planner

Admin | New York, NY | Contract

Job Description
Administrative Assistant - Release Planner
Work Location: New York, NY

Job Duties/Responsibilities/Functions (including but not limited to)
• Maintain release schedule for weekly production meeting
• Setup products for domestic and international releases and special projects
• Conduct store checks on DSP’s (digital service providers) – iTunes, Spotify, etc.
• Communicate with senior management, product managers, artist management, business affairs and copyright about release objectives and project planning
• Submit JIRA tickets for assets to be uploaded into AOMA asset management system
• Enter label copy into system to distribute final credits for approval
• Provide back-up support to other members of the department as needed
• Coordinate with the digital operations department regarding release deliveries and updates
• Oversee copyright and business affairs clearances for digital/physical products
• Performs other duties as assigned

Minimum Qualifications
• Bachelor degree preferred; High School diploma or equivalent required
• One (1) year of prior administrative assistant experience
• Must have strong attention to detail and highly organized
• Outstanding organizational skills with the ability to prioritize and follow through
• Strong communication and proofreading skills
• Knowledge with Outlook and advanced in Microsoft Office, preferably in Excel
• Extremely organized self-starter
• Must be able to work independently
• Ability to communicate with all levels of management ?with a proactive approach – with attention to detail
• Strong ability to multitask
• Basic knowledge and understanding of production preferred
• Excellent time management skills

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.