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Administrative Assistant-Label Marketing

Admin | New York, NY | Contract

Job Description
Administrative Assistant - Label Marketing
Work Location: New York, NY

Job Summary/Description
Provide administrative and office support activities for Operations as well as general support for the Marketing and Sales departments, including data analytics and vendor relations.

Job Duties/Responsibilities/Functions (including but not limited to)
• Work closely with General Manager, VP of Marketing, Senior Director of Sales to support the label across marketing and sales
• Provide administrative and office support activities:
• Receive, screen, and route incoming telephone calls
• Sign-in guests and buzz-in and greet visitors
• Maintain calendar, schedule meetings/conference calls, and coordinate travel
• Process expense reports
• Perform general clerical duties to include but not limited to:
• Assist with the development of presentations
• Act as a resource to other staff and assist as requested
• Provide occasional coverage for assistants on vacation or break
• Set up food for meetings and office performances
• Prepare FedEx & USPS shipments
• Distribute office deliveries
• Keep track of office/mailroom supplies
• Prepare office in morning:
• Stock kitchen with cups, plates, utensils, coffee, tea, milk, etc., and conference room fridges with bottled water
• Run/unload dishwasher [once or twice a week]
• Turn on TVs in front and back
• Change marquee as needed
• Manage the label social media and streaming presence for all RED MUSIC properties
• Master and utilize a variety of public and proprietary data analysis systems (Example: Nielsen Music Connect, Mediabase, Next Big Sound, Shazam for Artists, SCUBA, SMART)
• Compile, generate, and distribute sales figures and data analysis reports
• Coordinate activity and communication with outside vendors in relation to marketing campaigns
• Process marketing invoices, liaise with finance department
• Assist in the creation, printing, and distribution of promotional materials for assigned projects
Minimum Qualifications
• High school diploma or equivalent; Bachelor’s degree preferred
• Strong systems, data analysis, and problem-solving skills
• Computer skills including MS Office and Google Docs experience
• Understanding of invoicing process
• Excellent communication skills
• Organizational skills and attention to detail
• Ambitious and entrepreneurial with the ability to wear many hats and thrive in a fast-paced environment

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.