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Administrative Assistant I

Administrative Assistant | Dallas, TX | Contract

Job Description
Administrative Assistant I
Work Location: Dallas TX

Job Summary/Description
Works under general supervision to provide secretarial and clerical support for day-to-day operations in department or division office.

Job Duties/Responsibilities/Functions (including but not limited to)
• Receives, screens, and directs visitors as required; answers and makes telephone call, transfers call, takes messages, or answers questions as necessary.
• Receives, sorts, and distributes deliveries, including incoming mail, and makes deliveries on and off campus.
• Supports UT Southwestern institutional event calendar
• Completes moderately complex projects and reports that can be conducted at the front desk, using word processing, spreadsheet, or database applications.
• Performs online information research assignments as needed.
• Maintains inventory of office equipment, kitchen supplies, and computer equipment.
• Maintains inventory and check in and check out of Marketing collateral: event backdrops, tablecloths, signage, posters
• Performs other duties as assigned.

Minimum Qualifications
• High school graduation or GED and two (2) years related secretarial/administrative experience.
• Work requires knowledge of computers, office equipment, and other administrative tasks.
• Work requires ability to coordinate and work independently on projects.
• Work requires ability to communicate effectively with various levels of internal and external contacts concerning general policies and procedures.
• Work requires ability to work with confidential information on daily basis.
• Ability to provide “customer service focus”.
• Interpersonal and teamwork skills to contribute to objectives of organization.
• Adaptability/flexibility to react positively to changes in work environment.
• Initiative to improve productivity and quality of work.
• Ability to plan and organize work in logical and efficient manner.
• Testing may be required.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.