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Account Clerk II

Accounting Clerk | Orient, OH | Contract

Job Description
Account Clerk II
Work Location: Orient, OH

Job Summary/Description
This position requires knowledge of bookkeeping; agency and state bookkeeping system, office practices and procedures; Skill in operation of adding machine or calculator or other electronic computerized equipment. Ability to define problems, collect data, establish facts and draw valid conclusions; understand bookkeeping procedures and apply principles to solve practical problems; prepare meaningful, concise and accurate reports.

Job Duties/Responsibilities/Functions (including but not limited to)
• Analyzes and processes expense reports, invoices, vouchers and other related materials, determines accuracy and validity and prepares vouchers, invoices and remittances for receipt and disbursement of funds (e.g., verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts and freight charges; reconciles discrepancies; verifies appropriation sources.
• Verifies accuracy of money remitted against serial numbers of licenses sold on consignment) and/or prepares agency, institution or district bi-weekly payroll for submission to Auditor of State and Department of Administrative Services, Payroll Processing (e.g., verifies employees bi-weekly payroll, sick, vacation, personal leave or leave without pay; calculates adjustments regarding reclassification, promotion, demotion, longevity, step increases, tax withholding, health care, retirement; calculates and updates employee service time; verifies and computes retroactive pay due to court decisions, errors in prior payrolls or legislation) and/or prepares purchase orders and encumbrances and/or handles inventory control and asset depreciation; or act as county/yard timekeeper (e.g., processes activity reports, payroll, overtime rosters, inventory, equipment usage and related records which detail operational activities for assigned county or yard).
• Posts, updates and balances ledgers and journals for internal accounts (e.g., posts purchase orders, encumbrance documents, transfers, cancellations and vouchers payable; posts receipt of various types of funds such as general revenue appropriations, rotary funds or grants; balances accounts on daily/weekly/monthly basis; reconciles internal accounts with auditor and state accounting); verifies actual inventory against auditing report and identifies any discrepancies; assists in training of lower-level account clerks.
• Completes forms which report inventory levels (e.g., plant haul, receiving-tickets, transfer tickets and materials used forms; orders office supplies; notifies supervisor of low inventory level), verifies materials/parts against activity report and performs physical inventory; gathers and compiles material for financial reports; prepares bi- weekly, monthly, quarterly and/or annual reports on accounts maintained.
• Performs variety of related clerical tasks (e.g., opens and sorts mail; composes and edits correspondence relative to assigned work; maintains files; operates equipment to generate typed reports and correspondence; answers telephone inquiries; greets customers; responds to or refers complaints; answers general inquiries within established guidelines); operates two-way radio and maintains log of all radio calls; forwards emergency calls from state and local authorities (e.g., accidents, debris, fallen trees, hazardous spills) to appropriate personnel; dispatches crews during emergency situations as directed by supervisor; attends training.
Minimum Qualifications
• High school diploma or equivalent required
• Two (2) courses or six (6) months experience in high school accounting or in accounting for bookkeepers offered by college
• One (1) course or three (3) months experience in operation of adding machine and calculator
• Six (6) months additional experience in bookkeeping OR ten (10) months experience as Account Clerk 1, 16511 OR equivalent of Minimum Class Qualifications for Employment noted above.
• Require twelve (12) months training or twelve (12) months experience in operation of personal computer; six (6) months training or six (6) months experience in inventory control.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.