Contract Policy Administrator

IDP Education Limited is an ASX listed company that is 50% owned by 38 Australian universities and based in Melbourne, Australia. IDP’s core business lines include student placement to Australia, US, UK, Canada, Ireland and New Zealand institutions, English-language testing and training.

For 50 years, IDP has played a major role in international education. We have placed more than 400,000 students into quality institutions in Australia, the United Kingdom, the United States of America, Canada and New Zealand. Today over 225 leading universities across 5 English speaking destinations are IDP clients.

Our brand values recognise our expertise, quality, caring, integrity and the communities we work within.

We strive to continuously develop our dynamic, inclusive work places, we encourage and celebrate cultural differences and views, and we provide opportunities for personal, professional and career development.

IDP Education is also a proud co-owner of IELTS (International English Language Testing System). IELTS is jointly owned by British Council, IDP: IELTS Australia and Cambridge English Language Assessment. Since its launch in 1989, IELTS has become the world’s most popular high-stakes English language proficiency test.

Over 9,000 organisations worldwide accept IELTS as evidence of English language proficiency. Last year, more than 2.5 million tests were taken globally. IDP Education offers the IELTS test in more than 400 test locations in 50 countries.

For more information about IDP, please visit:

https://www.idp.com

ROLE PURPOSE

We have on offer an exciting Fixed term opportunity working with our corporate team to be based out of Philippines.

The Contract and Policies Administrator is responsible for ensuring that all IDP’s third party contracts are managed centrally and that contract owners are fully supported throughout the renewal process, ensuring that IDP’s policies remain up to date and providing assistance to the Legal and Governance Team.

KEY ACCOUNTABILITIES

Contract Management

• Maintain an up-to-date registry of contracts. • Review and update both the original and copy of all external contracts and monitor & maintain within a database.
• Coordinate the execution of contracts and contract renewals by relevant parties in a timely manner.
• Work closely with Group Financial Controller, Group Tax Manager and Legal Counsel to complete variations in a timely manner.
• Manage contract renewals and expiry of contracts based on termination dates of contracts.
• Assist client relationship teams to complete contract approval and execution flows.
• Work as a centralized back-up to assist other teams with contract execution in a timely manner.
• Support in the management, maintenance and updating of the internal contract lifecycle management system.
• Process documentation and administer agreements.
• Draft and prepare for execution all IELTS fee variations.

Policy Management

• Coordinate the register of IDP Policies and ensure that the register is up to date. • Provide guidance on updating IDP Policies.

Legal and Governance team support

• Assisting with managing legal invoices and obtaining approvals for payment.
• Coordinate and manage relationship with Notary Public to arrange legalising or consularising as required.
• Assisting with management and triage of the Privacy team inbox.

REQUIRED EXPERIENCE

Essential Requirements

• High degree of organisational and planning skills with an eye for detail
• Excellent communication skills in person, on the phone, and in e-mail
• Sound judgement and personal integrity.
• High degree of motivation, initiative and flexibility.

Desirable Requirements

• Experience in working in dynamic global environment.