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Property Financial Administrator

Facilities | New York, NY | Full Time

Job Description

About Us:

IAC (NASDAQ: IAC) builds companies.  We are guided by curiosity, a questioning of the status quo, and a desire to invent or acquire new products and brands.  From the single seed that started as IAC over two decades ago have emerged 10 public companies and generations of exceptional leaders.  We will always evolve, but our basic principles of financially-disciplined opportunism will never change.  IAC today operates Vimeo and Dotdash among many others, and also has majority ownership of both Match Group, which includes Tinder, Match, PlentyOfFish, and OkCupid, and ANGI Homeservices, which includes HomeAdvisor, Angie’s List and Handy.  The company is headquartered in New York City and has business operations and satellite offices worldwide.

Responsibilities:

We are currently seeking a Property Financial Administrator to support our Facilities Operations department. While the team is located at our IAC corporate office in New York, this position will support the management of multiple IAC buildings and offices worldwide. The ideal candidate’s skills will include: mastery of Excel, and the ability to work in a fast-paced environment.  Facilities Operations management, accounts payable, accounting or finance experience a plus.

Finance/Accounting

Monitor and adheres to Operating Budget

  • Assist with annual budgeting and monthly forecasting and contribute to the capital budget
  • Prepare monthly variance analysis.
  • Coordinate monthly invoice accrual process.
  • Review and audit Expense Reports to ensure compliance with company policy.
  • Maintain T&E log of expense reports out for approval.
  • Perform trend analysis on building expense data.
  • Prepare ad hoc financial reports/ projections as needed.
  • Coordinate with Financial Planning team to review financial information and monthly forecasting for the annual budget.
  • Tracks building occupancy and calculates expense allocations.
  • Handle interdepartmental wire request
  • Respond to vendor inquiries.
  • Respond to internal inquiries regarding payments to vendors.
  • Ensure compliance with SOX policies and procedures.
  • Assist with year-end 1099 process.
  • Audit and reconcile P-Card statement

Facilities Operations:

  • Provide financial administrative support for engineering, facilities and security teams.
  • Process invoices for Facilities and Operations department and ensure proper account coding.
  • Act as point of contact for applicable systems such as SharePoint, CMMS, Space Planning/Occupancy, CorCentric, etc. and provide training as needed.
  • Provide project support in asset management for different teams within operations department facilities, engineering, security).
  • Assist in Management Audits.
  • Maintain and update employee, client and customer contract data bases in applicable platforms.
  • Organize, compile and prepare routine and ad hoc reports for distribution.
  • Work with management team to set the standard for compliance regarding procedures established for the property specifically as well as the firm.
  • Develop, revise, and coordinate implementation of standard operating procedures manuals within portfolio.
  • Coordinate all arrangements and capture building documents (i.e. COI {certificates of insurance}, building rules and regulations sign off, etc.) as necessary.
  • Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practice.
  • Assist with month end closing.
  • Assist with Management and Departmental requests as required.
  • Assist with projects and initiatives as needed.

Requirements/Qualifications:

  • Accurate analysis and reporting/forecasting skills needed for Operation team oversight and review.
  • Bachelor’s Degree in relevant field.
  • 2+ years minimum work experience in a related field, such as facilities management, accounting, accounts payable or finance a plus.
  • Mastery of Microsoft Excel, Word and Outlook.
  • Extraordinary attention to detail.
  • Knowledge or willingness to learn building operations.
  • Outstanding communication, reporting and presentation skills.
  • Must have excellent time management and organizational skills.
  • Ability to thrive in a team structured environment.