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Administrative Coordinator - Security

Administrative | New York, NY | Full Time

Job Description

About Us:

IAC builds companies. We are guided by curiosity, a questioning of the status quo, and a desire to invent or acquire new products and brands. From the single seed that started as IAC over two decades ago have emerged 10 public companies and generations of exceptional leaders. We will always evolve, but our basic principle of financially-disciplined opportunism will never change. IAC today operates Vimeo, Dotdash and, among many others, and also has majority ownership of ANGI Homeservices, which includes HomeAdvisor, Angie’s List and Handy. The company is headquartered in New York City and has business operations and satellite offices worldwide.

Company Benefits & Perks:

  • Generous Paid Time Off programs for flexible vacations
  • 16 hours of Volunteer Time Off yearly for community service
  • Industry-leading 401k plan with 10% dollar-for-dollar company match
  • Employer-sponsored medical, dental, and vision insurance
  • $5,000 yearly tuition reimbursement for continuing education
  • Pre-tax commuter benefits through WageWorks
  • A vibrant office building in Chelsea with a well-stocked snack bar

What We’re Looking For:

Title: Administrative Coordinator - Security
Department: Security/Operations
Location: New York, NY
Company: IAC

We are looking for a highly organized and detail-oriented Administrative Coordinator to support our VP of Security and Operations. In this role, you will perform a variety of administrative and clerical duties. You will administer databases, organize and analyze data, create reports and presentations, and lead ad-hoc administrative projects. If you have demonstrated experience in these areas, we would love to hear from you! Previous admin experience in the military, law enforcement, or security is welcome. 

What You Will Do:

  • Administration of multiple communication and security dashboards and databases
  • Compile, analyze, and summarize data from multiple sources to create detailed documents, reports, and high-level presentations
  • Independently compose and edit sensitive correspondence, reports, and documents for final approval by the manager
  • Audit and update active distribution and emergency contact lists
  • Systemize operational and accounting tasks such as payroll attendance, scheduling, and training
  • Audit internal licensing, service agreements, verify services, update vendor COI’s  
  • Assist management in drafting and updating business continuity plans, department guidelines, and contact lists
  • Standardize ordering and tracking of supplies and equipment, invoice processing, accruals & expenses
  • Maintain quarterly preventative maintenance programs, generate audit reports, organize centralized shared folders and documents
  • Project management and ad-hoc administrative support

What You Should Have:

  • Associate Degree or higher preferred
  • Proficiency in the use of computer applications and MS Office Suite (e.g., Excel, PowerPoint, Word)
  • Working knowledge of office practices and procedures
  • Familiarity with the following or similar platforms is preferred: Lexis Nexis, Dataminr, Send Word Now, Angus, Robin, or CCURE
  • Knowledge of office technology and willingness to learn new information systems and software

Who You Are:

  • Proactive, responsive, and resourceful self-starter with excellent organizational skills
  • Excellent communicator (written and verbal)
  • Detail-oriented with a high level of accuracy in work product and ability to meet deadlines
  • Excellent problem solver with the ability to gather and analyze information and resolve problems in a timely manner