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Retail Coordinator

Retail | Remote | Full Time

Job Description

About Us:

At Holistic Industries we are building a great place to work, shop and invest in cannabis. Our mission is to provide patients with the highest quality, safest cannabis medicine possible. As our name suggests, we care for the whole person. Scaling from a seed of inspiration in 2011, Holistic Industries is now one of the largest and fastest growing private MSOs (Multi-State Operators) in the country. We're able to deliver consistent value to employees, patients, and investors because of the values that drive our work - how we do business and why. We have one of the most seasoned teams in the industry, a budding "Greenhouse of Brands" and a meaningful model of doing well by doing good. Our company develops and offers a wide range of proprietary strains that increase desired cannabinoids such as CBD. These high CBD strains have become our foundation for growing, packaging, and selling the best cannabis in our markets. We are committed to harvesting and crafting industry-leading strains, consumer brands, and medical-grade products based on the most progressive science in the space. Holistic Industries has a unique model and approach that enables it to win licenses, scale operations and introduce national brands successfully in highly regulated markets. The company has proven to be responsible stewards of capital since its inception by sourcing licenses on merit rather than simply acquiring them on the open market. A "GREENHOUSE OF BRANDS" beginning with our flagship retail and wholesale brand, Liberty Cannabis, we continue to prove our ability to launch new brands from scratch and attract noteworthy partners. 

We are deeply and actively committed to the communities we serve; our efforts under Liberty Cannabis Cares are focused on four pillars: Social Equity, Diversity, Community, and Cannabis Literacy. 

Our team includes the nation’s most knowledgeable experts in cultivation and medical dispensing, along with professionals who are top of their fields in medical professions, security, agriculture, real estate, and the legal distribution of other highly controlled substances. We are a team of best-in-class executives and staff from within and outside the industry who share a passion for advancing cannabis products and retail experience at scale.

Our well-established company is growing rapidly and adding to our team of professionals and specialists.  Our employees receive PTO, paid Sick Leave, medical, dental, vision and other leave benefits as part of our highly competitive compensation package. Join us as we build a great place to work, shop, and invest. 

Holistic Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About the Job:

The primary responsibility of this role is to actively coordinate the efforts of and assist Retail department leadership team members with planning and executing meetings, travel / site visits and departmental events, as well as helping to manage, organize and maintain departmental materials libraries, data and systems.

  • Coordinate and assist in managing the calendars and schedules of retail senior leadership, especially the VP of Retail

  • Assist in travel planning and arrangement as needed to ensure coordinated and efficient travel planning by Retail leadership

  • Coordinate and schedule meeting times that are set for appropriate and achievable times and for adequate time with proper attendees

  • Prepare agendas for management meetings, attend meetings and follow up on / track resolution of action items

  • Take notes at meetings as requested and circulate meetings notes with actions items to participants

  • Track meeting action items and ensure proper follow-up, providing regular updates to the VP of Retail

  • Work with Business Intelligence to obtain any specialized reports that may be requested by retail leadership

  • Assist with the opening of new stores as needed

  • Liaise with other departments on retail related issues

  • Draft reports or presentations as directed

  • Work on any retail-related special projects

  • Maintain knowledge of the market industry and competitor trends

  • Assist with monitoring social sites to ensure menu optimization, deals are posted, and reviews are being managed

  • Accomplish all tasks appropriately assigned or requested

  • Other duties as assigned

  • Physical Requirements of the Job: LIGHT OFFICE LIFTING. Must be able to lift, carry and balance up to 25 pounds (up to about 50 pounds with assistance), may include walking or standing for extended periods of time, as well as stooping, bending over and/or crouching. Ability to tolerate moderate to loud exposure to noise level. Exposure to long periods of bright lights. Long periods of prolonged use of office equipment including computers and phones.

About You:  

General

  • Regulations require that incumbent be at least 21 years of age and able to obtain and maintain state marijuana work credentials.

Education/Experience:

  • Bachelor’s Degree or equivalent work experience

  • Minimum 2 years’ experience as a departmental coordinator or executive administrative assistant or similar coordination or assistant role.

  • Prior experience in the cannabis industry a plus

Technological Skills:

  • Proficient in Microsoft Office, specifically Word, Outlook, Excel and PowerPoint

  • Ability to quickly learn and use other software systems such as travel tools, note taking tools, reporting systems, expense reporting applications, issue ticketing management systems, etc.

Required Knowledge and Skills:

  • Strong organizational skills, especially with documentation, time management, and resource coordination

  • Proven efficiency and ability to prioritize and manage time and task for self and others

  • Excellent written and verbal communications skills

  • Highly developed interpersonal and relationship management skills

  • Professional demeanor, strong work ethic

  • Able to maintain confidentiality

  • Ability to work collaboratively in a fast-paced, team environment

  • Ability to initiate and follow through on work independently

  • Detail-oriented

  • Ability to adapt to changing priorities

  • Proven problem-solving skills with ability to analyze situations, identify exist or potential problems, and recommend solutions

  • Strong ethics and sound judgment