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Payroll Specialist

Finance | Westborough, MA | Full Time

Job Description

About Us:

At Holistic Industries we are building a great place to work, shop and invest in cannabis. Our mission is to provide patients with the highest quality, safest cannabis medicine possible. As our name suggests, we care for the whole person. Scaling from a seed of inspiration in 2011, Holistic Industries is now one of the largest and fastest growing private MSOs (Multi-State Operators) in the country. We're able to deliver consistent value to employees, patients, and investors because of the values that drive our work - how we do business and why. We have one of the most seasoned teams in the industry, a budding "Greenhouse of Brands" and a meaningful model of doing well by doing good. Our company develops and offers a wide range of proprietary strains that increase desired cannabinoids such as CBD. These high CBD strains have become our foundation for growing, packaging, and selling the best cannabis in our markets. We are committed to harvesting and crafting industry-leading strains, consumer brands, and medical-grade products based on the most progressive science in the space. Holistic Industries has a unique model and approach that enables it to win licenses, scale operations and introduce national brands successfully in highly regulated markets. The company has proven to be responsible stewards of capital since its inception by sourcing licenses on merit rather than simply acquiring them on the open market. A "GREENHOUSE OF BRANDS" beginning with our flagship retail and wholesale brand, Liberty Cannabis, we continue to prove our ability to launch new brands from scratch and attract noteworthy partners. 

We are deeply and actively committed to the communities we serve; our efforts under Liberty Cannabis Cares are focused on four pillars: Social Equity, Diversity, Community, and Cannabis Literacy. 

Our team includes the nation’s most knowledgeable experts in cultivation and medical dispensing, along with professionals who are top of their fields in medical professions, security, agriculture, real estate, and the legal distribution of other highly controlled substances. We are a team of best-in-class executives and staff from within and outside the industry who share a passion for advancing cannabis products and retail experience at scale.

Our well-established company is growing rapidly and adding to our team of professionals and specialists.  Our employees receive PTO, paid Sick Leave, medical, dental, vision and other leave benefits as part of our highly competitive compensation package. Join us as we build a great place to work, shop, and invest. 

Holistic Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About the Job:

The Payroll Specialist will provide accurate reporting and maintain payroll administration for employees in accordance with Holistic policies and compliance with federal, state and local agencies. The individual will serve as the organization’s liaison between employees, management and third-party providers to discuss and resolve problems as required in payroll.

  • Process bi-weekly payroll for multiple entities.   

  • Audit timesheets for accuracy and compliance with Holistic policies and state rules, prior to processing with payroll service provider.  Work with managers for any required adjustments. 

  • Prepare and distribute employee paychecks.   

  • Update employee changes to address, taxes, pay rates, deductions and direct deposits in Payroll System.  

  • Work in coordination with third party Payroll Services Provider.  

  • Confirm the timely filing of tax and voluntary deductions 

  • Training and orientation of all new and existing employees on payroll system. 

  • Keep up to date with applicable local, state and federal laws pertaining to payroll. 

  • Run reports for benefits, finance and other departments upon request. 

  • Prepare reports for workers comp monthly premiums.  Assist with Annual Workers Comp audits as needed. 

  • Assist employees with payroll questions 

  • Perform other accounting duties as assigned. 

  • Physical Requirements of the Job: While performing the duties of this job, the employee is regularly required to perform reaching, grasping, lifting, walking, standing, talking, hearing, seeing, and repetitive motions. May include walking or standing for extended periods of time, as well as stooping, bending over and/or crouching. Ability to tolerate moderate to loud exposure to noise level. Exposure to long periods of bright lights. Long periods of prolonged use of office equipment including computers and phones. 

About You:  

General:

  • Due to state regulations, qualified candidates for this position must be at least 21 years of age and able to pass a background check – certain criminal convictions may disqualify candidates based on state marijuana licensing regulations.

Education/Experience: 

  • Bachelor’s Degree in Business, Accounting or related fields preferred 

  • 3+ years of experience with multi-state payroll processing  

Technological Skills:  

  • Advanced knowledge of MS Office, Excel, HRIS systems, and comfortable with learning new technical systems as needed. 

  • Strong knowledge of Kronos payroll software preferred 

Required Knowledge and Skills: 

  • Excellent communication skills, interpersonal skills, ethics, and cultural awareness 

  • Resourceful, strong problem-solving aptitude and thorough knowledge of HR procedures and policies   

  • Proven experience working in a payroll department    

  • Strong Time Management skills.  Ability to meet deadlines. 

  • Exceptionally detail-oriented 

  • Precise Math Skills 

  • Organizational Skills 

  • Multi-task Oriented 

  • Stress Management/Composure