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Accounts Receivable/Payable Specialist

Accounting | Westborough, MA | Full Time

Job Description

About Us:

At Holistic Industries we are building a great place to work, shop and invest in cannabis. Our mission is to provide patients with the highest quality, safest cannabis medicine possible. As our name suggests, we care for the whole person. Scaling from a seed of inspiration in 2011, Holistic Industries is now one of the largest and fastest growing private MSOs (Multi-State Operators) in the country. We're able to deliver consistent value to employees, patients, and investors because of the values that drive our work - how we do business and why. We have one of the most seasoned teams in the industry, a budding "Greenhouse of Brands" and a meaningful model of doing well by doing good. Our company develops and offers a wide range of proprietary strains that increase desired cannabinoids such as CBD. These high CBD strains have become our foundation for growing, packaging, and selling the best cannabis in our markets. We are committed to harvesting and crafting industry-leading strains, consumer brands, and medical-grade products based on the most progressive science in the space. Holistic Industries has a unique model and approach that enables it to win licenses, scale operations and introduce national brands successfully in highly regulated markets. The company has proven to be responsible stewards of capital since its inception by sourcing licenses on merit rather than simply acquiring them on the open market. A "GREENHOUSE OF BRANDS" beginning with our flagship retail and wholesale brand, Liberty Cannabis, we continue to prove our ability to launch new brands from scratch and attract noteworthy partners. 

We are deeply and actively committed to the communities we serve; our efforts under Liberty Cannabis Cares are focused on four pillars: Social Equity, Diversity, Community, and Cannabis Literacy. 

Our team includes the nation’s most knowledgeable experts in cultivation and medical dispensing, along with professionals who are top of their fields in medical professions, security, agriculture, real estate, and the legal distribution of other highly controlled substances. We are a team of best-in-class executives and staff from within and outside the industry who share a passion for advancing cannabis products and retail experience at scale.

Our well-established company is growing rapidly and adding to our team of professionals and specialists.  Our employees receive PTO, paid Sick Leave, medical, dental, vision and other leave benefits as part of our highly competitive compensation package. Join us as we build a great place to work, shop, and invest. 

Holistic Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About the Job:

The Accounts Receivable/Payable Specialist is responsible for maintaining the company's outstanding accounts receivable and the accurate recording of invoices and cash application to customers accounts.  This position is also responsible for entering accounts payable invoices for payment.

  • Post customer payments and invoices in accounting system, currently QuickBooks

  • Post invoices to customer accounts in accounting system

  • Investigate and resolve any discrepancy with customer

  • Review the Accounts Receivable Aging with manager

  • Prepare , review and e-mail customers weekly statements

  • Follow up on customer invoices that are past due

  • Enter invoices from vendors, ensure proper documentation/approvals, W-9s

  • Investigate and resolve any discrepancy with vendor

  • Distribute 1099s at year end

  • Assist in other areas in Finance as requested

  • Physical Requirements of the Job

Physical Demands:

  • Constant use of both hands and arms in reaching, handling, grasping, and/or fingering while using phone and computer keyboard, writing notes and/or reports, performing other administrative tasks, operating equipment and/or machinery 

  • Constant use of eyes (correctable vision to normal level required) to observe, read, interact with others, and view computer monitors; includes hand/eye coordination to properly and safely operate equipment 

  • Reading, writing, understanding, and clearly speaking English; constant use of speech and hearing (correctable to normal level required) in communicating with others in person and by phone, giving and receiving instructions 

  • Working in an office environment with artificial lighting 

  • Constant mental alertness and attention to detail required while performing all work tasks 

  • Extensive time using a computer screen and keyboard 

About You:  

General

  • Due to state regulations, qualified candidates for this position must be at least 21 years of age and able to pass a background check – certain criminal convictions may disqualify candidates based on state medical marijuana licensing regulations.

Education/Experience 

  • 3+ years experience in Accounting, Accounts Receivable or Accounts Payable 

Technological Skills 

  • Proficiency with Microsoft products including Excel, Outlook & Word

  • QuickBooks experience preferred

Required Knowledge and Skills 

  • Must be able to work any necessary hours, including weekends and evenings. 

  • Must be detail oriented, organized, team-oriented, and have excellent communication skills.

  • Must be able to read and understand all operating procedures and instructions. 

  • Must possess effective written and verbal communication and interpersonal skills.  

  • Must be able to deal with all levels of personnel and the general public in a professional and effective manner. 

  • Must be able to use initiative and independent judgment within established guidelines.