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Business Manager/ Part-time

Finance and administration | Washington, DC | Part Time and Temporary | Opened about 1 month ago

Job Description

About Us:

The DC History Center is a private nonprofit organization that tells the diverse stories of our nation’s capital. From its exhibits and its Kiplinger Research Library, to its workshops and online conversations, the DC History Center celebrates, preserves, and presents everyday life in DC in the context of the nation’s history. Its educational programs and publications bring people together to satisfy their curiosity and learn each other’s stories. The DC History Center is operated by small full-time staff of 5, supported by volunteers, interns, and consulting project specialists. 

 

Responsibilities:

The Business Manager will support the financial/administrative functions of the organization in: 


Financial Operations

  • Manage financial operations by collaborating with our outsourced accounting firm on all daily aspects, including proper classification of transactions; handling accounts payable (through Bill.com); and accounts receivable, creating invoices, tracking payments, and pursuing delinquencies.
  • Provide the accounting firm with needed information for timely and accurate monthly financial reporting.
  • Monitor bank and credit accounts, deposit checks and cash, record deposits and cash receipts.
  • Provide support for the DC History Center Store, including accounting and inventory purchase and tracking.
  • Provide tracking and data on business insurance, regulatory compliance, grant applications and reports.
  • Track and coordinate financial aspects of special activities and events.

 

Human Resources Administration  

  • Track recruitment, review and selection processes, circulate recruitment announcements.
  • Coordinate orientation and exit processes and checklists.
  • Prepare and submit biweekly payroll; enter all updates and changes into pay system (Paychex flex).
  • Track and manage employee leave accruals via Paychex.
  • Maintain up-to-date personnel files for all employees, including but not limited to: I-9, federal and state tax forms, resume/application, employment letters, emergency contacts, reviews.
  • Coordinate compliance reporting and response on HR matters such as  unemployment and workers’ comp claims, 403(b) census, payroll audits, and employment verifications.
  • Serve as POC for benefit plans; distribute timely open enrollment information, provide claims support as needed.

 

General Office Administration 

  • Handle purchasing, maintenance, and organization of general office equipment and supplies, facilities, and services. Liaise with vendors and software providers and cleaning contractor.
  • Manage office filing systems (hard copy and electronic).

 

Other duties as assigned


 Requirements:

  • Minimum three years administrative and financial operations experience, preferably in non-profits.
  • Thorough understanding of accounting and budgeting principles.
  • Bachelor’s degree or other relevant post-secondary training.
  • Advanced computer skills and proficiency with Quickbooks, payroll and database software packages.
  • Clear written communication and verbal communication skills.
  • Adept at handling multiple priorities, and maintaining high productivity, with accuracy and attention to detail.

Other traits:

  • Flexible, collaborative team player.
  • Available for variable schedule, including occasional evenings and weekends.
  • Comfortable working both onsite and remotely.
  • Familiarity with, and enthusiasm for, the history and communities of Washington, D.C. a plus! 

Notes: 

This position is currently classified as long-term (6-months) temporary, 20-25 hours per week, on and offsite. $23-25 per hour. Due to the pandemic, onsite hours will be limited at first, gradually increasing over the following months.