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Project Manager Assistant

Marketing | Chicago, IL | Full Time

Job Description

About Us:

When a customer knows and understands a brand inside out it can help them make informed decisions. Matching their expectations with the service our clients can deliver ensures those customers are kept happy and then stay loyal. At HelloHub, we pride ourselves on understanding our client’s brand, their customers and the marketplace in which they operate. 

Our services span many different areas, our main focus however is how the world views your brand. Companies sometimes put too much emphasis on business features such as pricing, internal systems, production timetables and transport logistics. However it is just as important to focus on how the marketplace views your company and your brand. Knowing this will help you make effective changes from within, to improve the exterior of your brand.

Job  Summary:

Reporting to the Business Development Manager, the ideal candidate is organized, efficient, professional and overly communicative. He or she will be able to work with a variety of people and departments (new business, creative, strategy, analytics, account) to deliver great, collaborative work against agency deadlines.

Salary range: $47000 - $57000 per year.


  • Provide operational support to client team in numerous projects to ensure they run smoothly.

  • Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas.

  • Maintain and monitor project plans and schedules ensuring project deadlines are met.

  • Engage with cross functional teams with varying levels of seniority and experience to support various programs and client needs

  • Help determine the best methods to perform project tracking and reporting tasks; review completed projects and makes recommendations for future process enhancements

  • Perform standard and ad hoc reporting for management.

  • Maintain a detailed, organized file and records system.

  • Provide timely, helpful and thorough responses and resolutions to customer requests.

  • Develop a technical understanding of products and communicate effectively with customers and internal personnel.

  • Performing data entry / processing that pertains to specific accounts as required.


  • High school diploma or general equivalency diploma (GED) required.

  • Bachelor’s degree preferred.

  • Two years of management experience in a related field required.

  • Strong written and verbal communications skills.

  • Self-motivated and a team player.

  • Must be able to manage multiple tasks with efficiency.

  • Must be organized and detail oriented.

  • Ability to solve practical problems.

Bonus Points:

  • 401(k)
  • 401(k) Matching
  • Dental Insurance
  • Disability Insurance
  • Employee Assistance Program
  • Employee Discount
  • Flexible Schedule
  • Flexible Spending Account
  • Health Insurance