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Administrative Assistant/Office Coordinator

Human Resources | Indianapolis, IN | Full Time

Job Description

About Us:

At Healthx, we put our nearly 20 years of industry experience and best practices to work to serve the needs of more than 200 healthcare payers representing 24 million members and 700,000 providers. We develop and implement secure, cloud-based member-centric digital portals that connect payers with members and providers. We partner with commercial health plans, third-party administrators, employers and brokers to build comprehensive, configurable solutions that improve clinical, operational and financial performance. Through our platform, our customers can close gaps in care, achieve regulatory compliance, improve quality ratings and reduce costs. Our customers achieve a rapid return on investment by moving more transactions from costly channels to efficient online portals. For more information, visit

What we need:

The Administrative Assistant/Office Coordinator provides support to the Healthx executive team and keeps our growing office running smoothly.  Must be highly organized, detail-oriented and can bring ideas to the table to run office administration with little supervision. 


  • Assist Healthx executive team with administrative duties such as calendar coordination, expense reports, and travel
  • First point of contact for all Healthx visitors
  • Assist with recruiting and in-office interviews: book travel, conference rooms, and set calendar invitations
  • Assist in the on-boarding process of new employees: create badges, arrange building access, set up desk, office tour, etc.  
  • Manage meeting room reservation and visitor check-in software systems
  • Liaison for facilities/office vendor services (shredding, recycling, cleaning, etc.)
  • Correspond with building manager on any maintenance issues needed
  • Ensure all proper security measures are in place (doors locked, alarm system) and that all employees are aware of the processes
  • Main point of contact for building emergency preparedness plan
  • Maintain supply levels in break room, including snacks & beverages
  • Place all orders for office supplies and paper goods
  • Coordinate company events and meetings (order food/drinks, set up/break down of events, etc.)
  • Maintain company organizational chart and photo directory


  • Minimum 5+ years administrative assistant experience, 2 years providing administrative support to senior-level executives
  • Upholds a strict level of confidentiality
  • Experience creating executive-level presentations
  • Advanced Microsoft Office and Google for Work skills, ability to master other corporate systems
  • Ability to juggle multiple tasks and prioritize effectively
  • Friendly and professional demeanor, comfortable answering the phone and/or greeting people (excellent written and verbal skills)
  • Experience planning company events
  • Ability to work independently and take the lead to get things done
  • Eagerness to learn and improve processes
  • Employee Attributes: Good Judgment, Responsive, Accountable, Positive Attitude, Humility, Integrity, Collaborative and Self-starter


  • Excellent benefit package that includes medical, dental, vision, life, disability, and 401k benefits as well as paid time off and holidays
  • Opportunity to work with an excellent technology team
  • Employee Bonus Plan