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Assistant Portfolio Manager

Propety Management | Walnut Creek, CA | Full Time

Job Description

ASSISTANT PORTFOLIO MANAGER - MULTI-FAMILY PORTFOLIO

COMPANY DESCRIPTION:

We are a privately held, 50+ year old investment, development, and property management firm located in well-appointed and easily accessible offices in Walnut Creek.  Our company is team-oriented and high energy.  We operate a diversified portfolio of office buildings, multi-family apartments, retail shopping centers, industrial complexes, self-storage properties, hotels, and land developments in multiple states.  We provide a professional work environment with an upbeat and positive team of people focused on providing superior investment opportunities for private real estate investors. We are currently looking for an experienced Assistant Property Manager to support our Portfolio Manager for Multi-Family Properties.

POSITION DESCRIPTION:

  • The Assistant Portfolio Manager - Multi-Family Portfolio will report to the Multi-Family Portfolio Manager, who is currently responsible for the operation of our growing Multi-Family portfolio. The portfolio consists of approximately 1,300 apartment units in four states. This includes bottom-line financial performance, directing approximately 26 on-site team members, and providing operational and financial oversight and direction.
  • The ideal candidate will have the opportunity to use his/her experience to implement new and existing policies/procedures and to set up controls and best practices within the portfolio, working with the Portfolio Manager.

RESPONSIBILITIES:

  • Research and create annual property operating budgets
  • Monitor all purchases and expenses to ensure cost effectiveness and compliance with budget Parameters
  • Supervise the invoice process
  • Coach on-site resident property managers to ensure adoption and implementation of policies and procedures
  • Assist on-site resident property managers in securing and managing outside vendors and services
  • Complete payroll reconciliation and processing bi-weekly
  • Complete data entry in MRI Residential Property Management software platform
  • Supervise the processing of Statement of Deposits
  • Supervise authorization of month-end accounting close for all properties in portfolio
  • Assist in due diligence and on-boarding of new multi-family properties and new development, including staffing, systems and processes
  • Develop and maintain positive tenant relations programs, including working with the Director of Marketing to develop and refine social media programs, promotions and marketing initiatives at each apartment property
  • Resolve property operational and compliance-related challenges within portfolio
  • Perform regular site inspections to assess physical property condition, compliance and overall staff administration
  • Prepare monthly asset performance narratives
  • Conduct property inspections and on-site management office audits
  • Work with Portfolio Manager to develop curriculum and itinerary for quarterly manager meetings
  • Assist on-site staff in completing capital improvement projects, including creating the scope of work, bidding out the work, choosing a vendor, completing the contract and managing the project

POSITION REQUIREMENTS:

  • 2-5 years of on-site apartment management experience in California with market rate rental apartments
  • 2-5 years of on-site supervisory experience
  • Eager to grow and advance career in multi-family rental income management
  • Attention to detail and a high degree of accuracy
  • Strong organizational skills and effective interpersonal relationship skills
  • Speed, efficiency, the ability to multi-task multiple projects, and work under deadline
  • Familiarity with real estate management/accounting software, such as MRI or Yardi
  • Familiarity with Microsoft programs, specifically excel
  • At least 2 years’ experience managing staff of at least 5 or more people
  • Available to travel (limited) as needed
  • Willingness to take ownership of responsibilities

We offer a competitive compensation package with benefits, 401K, bonuses, etc., to be tailored to the skills, experience, and contribution of the candidate.  For immediate consideration, please e-mail your cover letter, resume and salary requirements. Please include the phrase “Assistant Portfolio Manager” in the title of your e-mail and the name of your attached resume document.

EOE M/FD/V www.hallequitiesgroup.com