Events Coordinator

We are seeking a highly organized and creative Events Coordinator to lead the planning and execution of our virtual and in-person events, both hosted and sponsored. This role is pivotal in driving brand awareness, generating qualified leads, and cultivating meaningful connections with our target audience. You will own the entire event lifecycle, from initial concept and strategic planning to post-event analysis and ROI measurement, ensuring seamless execution and demonstrable impact on business objectives.

YOUR LIFE AT HAKU

Our state-of-the-art, stunning office overlooking Biscayne Bay in Miami are home to a diverse, thoughtful, and dynamic group of passionate professionals. We love solving challenges, fostering strong relationships with our customers, creating innovative technology, and winning together as a team - we think you'll love it too.

We offer compensation packages that consist of competitive salaries and benefits. As a Team Member, You'll Be Eligible To Benefit From:

• Flexible PTO + paid holidays

• Top-quality benefits package (Health, Dental, Vision, STD, LTD, and Life Insurance)

• 401k with employer matching (after 90 days)

• Parental Leave: paid parental leave for birthing and non-birthing parents (after 1 year)

• Professional Development Reimbursement (after 6 months)

• Monthly credit towards wellness activities (gym, meal plans, mental health costs)

• Free access to wellness subscriptions, mental health and financial planning platforms

• Discounted rates for pet insurance and voluntary life insurance and exclusive employee discounts through Perkspot

• Company-paid parking in the heart of Brickell

• State-of-the-art Apple computer and accessories

• Wellness activities, happy hours, and company-wide fun events

• Top-of-the-line office facilities, including an on-site gym and wellness center, fully stocked kitchen, and more

WHO YOU ARE

• Experience in event coordination or event marketing, preferably in a B2B SaaS environment, is a plus
• Proven track record of successfully managing virtual and in-person events of various sizes and complexities, preferred.
• Strong time management and organizational skills, with the ability to manage multiple tasks simultaneously while meeting tight deadlines.
• Excellent written and verbal communication, interpersonal, and negotiation skills.
• Experience with CRM and marketing automation platforms is preferred.
• Proficient in budget management, contract negotiation, and vendor management.
• A creative thinker passionate about creating engaging and memorable event experiences.
• Highly organized, detail-oriented, and able to thrive in a fast-paced, dynamic environment.
• Willingness to travel as needed.

WHAT YOU'LL DO

• Create event briefs, detailed project plans, and scalable processes for efficient event production and sponsoring.
• Develop and manage event budgets, track expenses, and analyze events and webinars performance metrics, including ROI, lead generation, attendee engagement, and brand impact.
• Collaborate with the rest of the marketing team to develop compelling promotional materials, including email marketing, landing pages, social media content, and other marketing collateral.
• Stay up-to-date on industry trends, best practices, and competitor activities to identify opportunities for innovation and improvement.
• Manage all logistical details, including travel arrangements for team members, shipping of materials, and on-site/online setup and teardown.
• End-to-end management of webinars, trade shows and events (sponsored and hosted)

MORE ABOUT HAKU

haku is a state-of-the-art technology platform that powers world-renowned events. Our SaaS product equips event organizers of all sizes with an impactful business platform that enables them to plan, organize, promote, and execute their events. The bulk of our customers make up the enterprise tier of our market and include organizations like the Marine Corps Marathon, runDisney, The Philadelphia Eagles, the Bank of America Chicago Marathon, the Big Sur Marathon, NYRR, Lexus Corporate Run, and many more.

We’re proud to be a minority owned-business and equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Our vision as an employer is to establish a work environment where everyone is welcomed, and anyone has the right to succeed

For more information about our company, please visit our website at www.hakuapp.com/careers