Gwynnie Bee

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Executive Assistant

Operations | Long Island City, NY | Full Time

Job Description

Company Overview:
Gwynnie Bee is a fast-growing company headquartered in NYC, with offices in Mountain View and New Delhi, that is revolutionizing the retail space through a new subscription service for women’s clothing by applying technology and innovation in areas that few have ventured into. Our office is currently looking for a Buyer. We are an online clothes rental start-up company in Long Island City with a medium size office of 40 employees.

 

Key responsibilities include:

• Arrange, confirm, and proactively manage detailed calendars; handling all aspects of complex senior-level meetings and related logistics

• Place, receive and manage high volume of phone calls and e-mails

• Schedule and coordinate high volume of complex international and domestic travel including flights, hotel, and ground transportation; coordinate necessary passport/visa documentation

• Perform general tasks including, but not limited to, preparing correspondence, file organization, research requested information, archiving, preparing pre-meeting materials for review

• Prepare travel and expense reports on a timely basis

• Exercise discretion in dealing with highly sensitive and confidential information

• Develop and execute employee communications, including but not limited to, preparation of Town Halls, executive memorandums, and conference calls

• Other related projects and duties as requested

Qualifications

• Ability to manage multiple tasks efficiently and effectively while meeting tight deadlines

• Must be a self-starter with excellent anticipation and prioritization skills. Demonstrated ability to exercise sound judgment, act independently, and be resourceful

• Excellent communicator and ability to influence at all levels of the organization

• Must have strong interpersonal skills, high attention to detail, and ability to maintain composure under pressure

• Demonstrated personal excellence and strong work ethic with an intense will-to-win

Educational requirement:

• Undergraduate degree or equivalent