Marketing Operations Assistant - Remote

About GVO Partners LLC

GVO Partners LLC is a fast-growing medical spa roll-up headquartered in the Eastern U.S. Our mission is to empower medical practices by providing growth capital and world-class operational support, while enabling them to retain their independence.

We are seeking a highly organized, execution-focused Marketing Operations Assistant to support our Director of Marketing and broader marketing team.

About the Role

GVO Partners is hiring a highly organized, execution-first Marketing Operations Assistant to support the Director of Marketing and coordinate activity across multiple practices.

This role sits at the intersection of marketing operations, project coordination, and communication management. You’ll be the glue, the person who makes sure marketing tasks are executed, deadlines are met, and teams stay aligned.

This is not a creative or strategy role. You’ll own tracking, follow-ups, and accountability across multiple initiatives using monday.com as the single source of truth.

If you thrive in fast-moving environments, love structure, and take pride in follow-through, you’ll do well here.

Key Responsibilities

Marketing Operations & Execution

• Own and manage monday.com marketing boards, timelines, and task workflows
• Track campaign execution across teams and ensure deadlines are met
• Proactively follow up on outstanding tasks with internal teams and vendors
• Identify delays, blockers, or gaps and flag them early

Communication & Coordination

• Manage and organize marketing-related email communication
• Draft responses, categorize requests, and ensure timely follow-ups
• Coordinate across marketing managers, agency partners, and internal stakeholders
• Act as the central hub for marketing requests and task intake

CRM & Campaign Support

• Assist with CRM (GoHighLevel) automations and campaign setup
• Support email scheduling and marketing workflows
• Help ensure campaigns are launched accurately and on time

Reporting & Accountability

• Support weekly marketing reporting and performance summaries
• Track task completion rates and overdue items
• Maintain visibility across all marketing initiatives
• Ensure clear ownership and accountability across projects

Organization & Admin Support

• Organize marketing assets across Google Drive, Canva, and internal systems
• Take meeting notes and translate them into clear action items
• Maintain clean, structured workflows across all marketing operations

Tools & Technical Skills

Required

• monday.com – strong working proficiency (boards, task tracking, updates)
• Google Workspace – Docs, Sheets, Drive organization
• Slack / Email – professional communication and follow-ups
• CRM systems – familiarity (GoHighLevel preferred)
• Spreadsheets – basic tracking and reporting
• Canva – basic asset handling and organization
• Remote collaboration tools (Zoom, Google Meet)

Nice to Have

• Experience in marketing coordination or agency environments
• Experience supporting multi-location or multi-brand businesses
• Familiarity with campaign setup and email marketing tools
• Experience with process improvement or workflow optimization

Required Skills & Attributes

• Exceptionally organized and detail-oriented
• Strong written communication skills
• Proactive with follow-ups and task ownership
• Able to manage multiple stakeholders and priorities
• High sense of urgency and accountability
• Comfortable working independently with minimal supervision
• Comfortable supporting a U.S.-based team

Role Details

• Location: Remote / Offshore
• Timezone: Must overlap with EST working hours (2-3 hours daily)
• Schedule: Monday to Friday, standard business hours