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Office Manager

Administrative | Palo Alto, CA | Full Time

Job Description

About Guidebook:

Guidebook is a fast-growing startup based in Palo Alto, California. Our mission is to connect people and places. Through the use of mobile technology, we allow organizations with physical presences to improve the on-site experiences offered to their visitors. Guidebook's clients include conferences, trade shows, universities, museums, community centers, and Fortune 500 companies. Creating a native application across iOS, Android, other mobile operating systems and the mobile Web is a difficult and costly endeavor, and it's only half the battle. Applications also need to be updated, to stay current with the latest mobile technology has to offer, and synced with other software products, so that the information stays fresh.  Guidebook significantly lowers the human and financial capital requirements to “go mobile” and aims to power the mobile experiences for tens of millions of organizations across the world.


The Office Manager provides administrative support to both Guidebook offices.  You will be working with the current Office Manager in ensuring that all aspects of our offices are planned and functioning effectively to support Guidebook's growth. You will also be helping with HR and recruiting duties. 


  • Office operations and procedures: establish standards and procedures to ensure that office operations are organized and well maintained
  • Coordinate interviews and meetings amongst various staff and set up interviews - calendar management
  • Benefits program - help with various tasks related to our benefits (health, dental, insurance, 401k, etc)
  • Office facilities: planning workspaces, furniture, insurance, repairs/maintenance, office supplies, food/snacks/beverage supply
  • Maintain office staff by recruiting, interviewing, onboarding, and offboarding employees
  • Organize recruiting events, company meetings, company trips
  • Ensuring employee happiness and satisfaction by listening to the staff and executing what is needed
  • Plan and organize frequent company outings and other events that will encourage team building and camaraderie
  • Assist in office design
  • Learning and understanding different kinds of insurances needed for a business to run 
  • As Guidebook grows, making sure that Guidebook is compliant with all laws related to business and labor
  • Serve as a key point of contact for office services


  • 4-year degree
  • Ability to efficiently manage your time
  • Attention to detail and strong organizational skills
  • at least 1 year experience preferred
  • Experience in startup environment
  • Ability to work in a high-energy environment; team player
  • Desire to solve problems and constantly improve our system to increase efficacy
  • Positive and energetic phone skills, excellent listening skills, and strong writing skills
  • Proficient with standard corporate productivity tools (email, MS Office)
  • Hardworking and self-motivated
  • Intelligent
  • Fun to be around. Someone who adds to our dynamic team
  • Ability to multi-task


Interested? Please send cover letter and resume to jobs.