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HR/Facilities Assistant - Part Time 12:30-5pm

Facilities | Queensbury, NY | Part Time

Job Description

Are you ready to revolutionize entertainment?

Gracenote is an entertainment data and technology provider powering the world’s top music services, automakers, cable and satellite operators, and consumer electronics companies. At its core, Gracenote helps people find, discover and connect with the entertainment they love. Daily, Gracenote processes 35 billion rows of data and is quickly becoming a world-leader in return path “big data.” Over the past 3 years, the company has grown to more than 2000 employees in 17 countries, including over 600 of the world’s top engineers with a passion for music, video, sports, and entertainment technology. Founded in 1998, Gracenote is one of America’s most iconic and respected media companies.  


We are presently looking for a Part-Time Receptionist/Administrative Assistant to assist the Manager of Human Resources and Director of Facilities in a variety of functions.  Hours are 12:30 p.m.  – 5:00 p.m. Monday-Friday with full-time availability required on an as needed basis. 


  • Manages main telephone console, answers calls, directs callers, provides assistance and takes concise telephone messages.

  • Greets visitors, manages the delivery of packages from several services

  • Assist HR with  job applications and testing materials for prospective employees.

  • Assist with the administration of programs and events designed to enhance employee communications, engagement, morale and the overall work environment.  

  • Provides administrative support, including coordination of meetings for executive staff

  • Maintains budgeted inventory for office supplies and processes orders.  

  • Assist Facility Director with vendor invoices, accounts payables, purchase orders and credit card reconciliation 

  • Provide support to the Director of Facilities by placing service calls for routine and emergency building maintenance.



  • Associate degree in business/accounting, record keeping or a related business experience is a must.

  • Must have experience with financial accounting systems preferably SAP or Oracle.

  • Strong attention to detail and the ability to lead a process thru to completion.

  • Excellent communication, interpersonal and organizational skills required.

  • Proficient in Gmail and Google G Suite.

Our passion for music, TV, movies, and sports is at the heart of everything we do. But what really makes us tick is our people. From Emeryville to Sydney and Queensbury to Amsterdam, we are building the team that’s going to disrupt the digital universe. This starts by creating a workplace where all things entertainment are celebrated and innovation can come from anyone. If you are interested in being mission critical and on the leading edge of global entertainment technology then please contact us today!

Gracenote, a Nielsen company, is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class.